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Senior Payroll Specialist

Company: Callisto Media Inc
Location: Oakland
Posted on: September 17, 2022

Job Description:

Callisto Media is one of the world's fastest-growing tech-media companies, Callisto Media is revolutionizing the publishing industry with its human-first approach to content creation. Using AI-driven empathy, Callisto identifies a universe of unmet needs and creates practical and inspiring content that fulfills those needs and helps readers transform their lives. -Callisto partners with a wide range of experts to develop content spanning topics as diverse as children's education, parenting, psychology, cooking, self-help, and spirituality. The Senior Payroll Specialist is part of a team responsible for processing Callisto Media's various payrolls accurately and on-time. The Sr. Payroll Specialist will undertake all elements of payroll, from inputting data, processing payroll and funding the 401k deferrals and loans, while also following up with our 401k provider notifications. The Sr. Payroll Specialist will assist the Payroll Manager by having extensive knowledge of payroll processes and procedures and will assist with providing payroll related advice, guidance and support to all employees and managers. The Sr. Payroll Specialist will be expected to be the Payroll Point of Contact in the absence of the Payroll Manager & will work closely with the Finance team. This means the Sr. Payroll Specialist will be working alongside a group of people who are all focused promoting the financial integrity and operational efficiency through exceptional accounting, HR and Payroll services. Responsibilities

  • Administers and runs all payrolls in accordance with operating procedures and deadlines ensuring that all payrolls are processed efficiently, effectively, accurately and are paid on time working through strict deadlines.
  • Ensures New Hires and Terminations are processed accurately and in a timely manner, and that all manual adjustments for paid time off are processed accurately.
  • Validates all payroll data with Payroll Manager prior to processing and ensures that submissions, including those to the general ledger, are correctly validated and reconciled to maintain accuracy, completeness and timeliness of data and accounting records. -
  • Assists the Payroll Manager in the maintenance of all systems such as WFN, John Hancock, Expensify and Navia.
  • Completes and returns payroll data to other third-party organizations such as Mutual of Omaha, EDD, Courts and Child Support Agencies. -
  • Ensures and maintains strict confidentiality over employee data and information, ensuring full compliance with Data Protection Act provision. -
  • Assists, and in some cases leads in the review and development of payroll processes, procedures, and systems. -
  • Assists in maintaining and archiving payroll data and records in a safe manner to ensure compliance with data protection regulations. -Desired Skills & Experience
    • Extensive experience working as a senior payroll professional within a busy and effective payroll/finance/HR department. -
    • Excellent systems experience including ADP Workforce Now, proficiency in Microsoft Excel (Intermediate level such as pivot tables and v look ups) and Word. Good working knowledge of PowerPoint.
    • Possess a basic knowledge of Benefit structure and taxation implications.
    • Accurate and up to date knowledge of employment law in respect of payroll best practice.
    • Experience working with Multi-State. -Skills and Abilities
      • Carries out individual responsibilities within a team structure. Shares information and ideas across the team and contributes towards team development and performance to achieve goals.
      • Maintains effective performance under pressure, but knows when to ask for assistance from appropriate individuals.
      • Able to communicate information and ideas (written or orally) in a clear, concise manner.
      • Proactively seeks out opportunities to improve current processes and contributes ideas to continuously improve the quality of service.
      • Ability to prioritize and organize workload, multi-task, adapt quickly to change, and deliver under the pressure of deadlines. -
      • Demonstrates high standards of conduct which are not compromised even under highly stressful circumstances. Flourish at Callisto At Callisto, you're surrounded by smart, open-minded, critical thinkers in a hypergrowth environment with significant challenges every day. You're part of a group that's united by a single transformative idea: make the world better. - We believe everyone has a superpower in a universe of unique talent. Diversity is how we unleash people's talent and superpowers. Callisto recognizes an obligation to foster a safe and inclusive workplace where talent can grow and be recognized for their individuality and contributions. We strive to provide opportunities for skills development and growth based on contributions, accomplishments, and the embodiment of core values. - Join us! Where data drives our decisions. Where we're entrepreneurial and focused. Where we put our customers first. Where culture matters. Where idea-loving, impact-making, life-improving, never-stopping disruptors work. And play. Vaccination is a condition of employment unless there is a legally protected reason for accommodation, in accordance with Callisto Media's duty to provide a workplace free of known hazards and safeguard our employees, their families, the community at large. Benefits and Wellness - 100% company-paid health, dental and vision plans for you and your family - Flexible Time Off - Generous parental leave - Life and disability insurance - Employee assistance programs - Employee referral program Get Growing - Trailblazing company growing +100% each year-the perfect place to jumpstart your career - Opportunities for professional enrichment and growth - Competitive salaries and equity compensation, including 401K plan Diversity & Inclusion Corporate Diversity Ethos Diversity is the engine that drives everything we do! Diversity, Equity, Inclusion, & Belonging (DEI&B) is who we are, why we connect, and how we learn. We intend to ensure DEI&B is woven into the fabric of everything we do. We believe that an intentional focus on DEI&B activates the authenticity of our people, activating their innate superpowers and making way for innovation and creativity. Simply put, our goal is to create, build, and sustain a safe space where our people can be themselves and create from a place of authenticity. Employee-led Diversity, Inclusion, and Belonging (DIB) Affinity Group Mission Our mission is to cultivate an engaged and inclusive culture within the community of Callisto employees and our larger Callisto universe, including our readers, contributors, and geographic regions. To achieve this mission, we focus on educating individuals and influencing those who develop Callisto's policies. In doing so, we aim to attract and retain a diverse staff who can accurately and appropriately serve a diverse range of needs through our products and feel supported in their work.

Keywords: Callisto Media Inc, Oakland , Senior Payroll Specialist, Accounting, Auditing , Oakland, California

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