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Finance and Accounting: Senior Grants Accountant

Location: Oakland
Posted on: May 27, 2023

Job Description:

Title: Senior Grants AccountantReports To: Grants and Contracts Financial ManagerDepartment: Finance and AccountingLocation: Oakland, CASchedule: Monday through FridayTravel: Local travel may be requiredSalary: $75,000 - $85,000 DOEEmployee Status: Regular, Full-Time, ExemptUnion: N/ASupervises: N/ABenefits:Two weeks of paid vacation a year, sick time, 14 holidays, up to five floating holidays based on employee status, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employee (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits. We foster a joyful workplace and offer opportunities for professional development and growth.Agency SummaryThe Unity Council is a non-profit Social Equity Development Corporation with a 58-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive.Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 11,000 individuals and families annually in five languages. Programs include: early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Our work expands beyond the Fruitvale district and now reaches across Oakland and into Concord. The Unity Council employs a diverse workforce of more than 300 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve.Position SummaryThis position is responsible for the post-award financial administration of assigned grants and contracts and is under the general supervision of the Grants & Contracts Financial Manager. Responsible for funder billing, this must be prepared in a timely and accurate manner. This position works closely with the Grants & Contract Financial Manager, Accounting Manager and program managers in the monitoring of grant budgets to ensure compliance with approved spending plans. Additionally, provides back up for accounts receivable and cash receipts entry and for other accounting positions in the agency. Must have strong interpersonal skills and the ability to cooperate with and support accounting staff and program staff.ResponsibilitiesDuties and responsibilities include, but are not limited to the following:Post Award Grants & Contracts AdministrationProvide post-award financial administration for all assigned grants and contracts.Responsible for maintaining grants and contracts database and files including the proper set-up of new grants and contracts.Review all assigned grants and contracts for billing, reporting and compliance requirements.Ensure the proper set-up and maintenance of customers.Prepare fiscal portion of grants and contracts progress and final reports and assure submission by agency deadline.Responsible for ensuring compliance with Uniform Guidance.Review all payroll and accounts payable allocations for cost compliance, allowability and allocability. Create allocation schedules to support allocation of personnel costs, occupancy costs, and operating expenses.As assigned, review payroll and accounts payable allocations for cost compliance, allow ability and allocability.Prepare monthly account analysis of all revenue and expense accounts related to assigned grants and contracts and reconcile discrepancies as necessary.Track administrative cost limits. Ensure administrative costs are below cap while maximizing administrative costs.For assigned grants and contracts track cost sharing requirements and ensure commitments are fulfilled.Assist in the preparation of the annual Schedule of Expenditures of Federal Awards.Prepare all assigned audit and tax schedules.Respond to inquiries for special reporting requests.Funder BillingSet up each funder billing in compliance with grants or contract requirements.Request advances, draw downs and reimbursements from various funding sources.Generate timely, accurate, and fully documented customer invoices based on reports from accounting system as assigned.Where needed reallocate costs between customers.Track unbilled revenues and explain billing delays.Create journal entries, reconcile balance sheet accounts and perform month-end procedures.ReportingPrepare budget to actual reports for program staff monthly and respond to questions.Assist with the preparation of budgets for new and existing awards.Assist Grants Manager with the Year End Organization Audit. Prepare audit and tax schedules as assigned.Prepare CDE & CDSS audit schedules under direction of Grants Manager.Prepare monthly reporting to CDE & CDSS and enter in their portal.Work with Development and Program Staff to prepare the Annual Budgets.Assist Grants Manager with the monthly Finance Committee and Board reports.Accounts Receivable and Cash ReceiptsRecognize unbilled revenue on a monthly basis to support the monthly closing process.Recognize revenue from Deferred Revenue monthly.Back up for Accounts Receivable and cash receipts entry and aging.Respond to funder inquiries.Responsible for creating weekly cash receipts forecasts in cash flow report.Other dutiesProvide training to new and existing staff as needed.Provide staff supervision when Grants Manager is unavailable.Assist with review of Accounts Payable weekly payments to vendors. Check funds and G/L coding to budgets before checks are written.Adherence to internal controls policies and safeguarding of information.Provide excellent customer service to internal and external stakeholders.Maximize use of excel and accounting software and minimize use of manual processes.Perform as back up for other accounting positions in the agency.Perform additional duties as assigned.QualificationsBA/AA degree in Accounting or Finance.Minimum two years' experience in post award grants and contracts administration, but more experience is a plus.Two or more years of customer billing and accounts receivable experience.Knowledge of GAAP and general accounting, with emphasis on job costing or fund accounting.Prior experience with Head Start or State child education funding is a plus.Nonprofit, government, or University experience a plus.Knowledge of Uniform Guidance a plus.Demonstrated ability to work independently and take initiative.Ability to use critical thinking to solve problems.Excellent organizational skills and ability to document.Ability to prioritize.Strong attention to detail.Can communicate and cooperate with accounting team and other departments both verbally and in writing.Highly proficient in Microsoft Excel.Essential FunctionsPhysical position requirements; machines and/or equipment used:Must be PC literate MS Office skills (Word and/or Excel).Regularly required to operate standard office equipment (personal computer, photocopy machine, calculator, fax machine, etc.).Ability to work on a computer up to 8 hours per day.Regularly required to sit for long periods of time, with periodic breaks.Regularly required to use hands to operate computer and other office equipment.Occasionally may be required to stoop, kneel, climb stairs, and carry or lift files and/or one or two reams of copy paper.Pre-Employment RequirementsBackground CheckMust provide proof of vaccination for COVID-19.This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time.Please email your cover letter and resume to . Use "Title of Position" in the subject line.The Unity Council is an Equal Opportunity Employer.Women, minorities, and people with disabilities are encouraged to apply.

Keywords: SPANISH SPEAKING UNITY COUNCIL, Oakland , Finance and Accounting: Senior Grants Accountant, Accounting, Auditing , Oakland, California

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