HR Assistant - $20/hr

Location: Oakland
Posted on: May 4, 2025

Job Description:

One of the biggest employers in the East Bay is looking for an HR Administrative Assistant to support the HR Department and the Deputy Director. Major responsibilities include heavy calendaring, heavy meeting coordination, meeting notes, email correspondence, and processing system access requests. Looking for someone who can work in a fast-paced environment, with high attention to detail, pro-active, and a quick learner. We are actively interviewing for this position, so please take a look at the full job description below and apply today!

Responsibilities

HR Projects:

-Performs projects as requested by Deputy Director or Director.

-Conducts researches and compiles information on a variety of complex topics such as performance

management reports, daily ticket reports for each service delivery and functional team.

-Manages sensitive and confidential information regarding any number of HR issues including

bargaining unit issues.

-May coordinate and track recruitment's for the functional teams, screen applicants and coordinate

interview process. Works with Generalist to develop interview questions.

-Develops and disseminates weekly HR communication to all HR staff

-Runs daily ticket reports for all HR staff

-Check references for recruitment's, as needed

-Deputy Director and Director Support

-Drafts communications and publications.

-Manages calendar and coordinates meetings

-Coordinates meeting space and makes travel arrangements.

-May attend meetings with Deputy Director and/or Director and takes meeting minutes.

-Maintains confidential management files.

HR Policy Administration:

-Provides employees and department supervisors/managers with standard information regarding

University policies, bargaining unit agreements.

-Ensures best practices are followed in department and organizational procedures.

-Identifies risk and reports issues to management as appropriate.

General HR Support:

-Serves as back-up in functional areas as required.

-Assists HR professionals with advanced HR processes and procedures, such as coordinating worker?s compensation, FMLA, disability and other leaves of absences, administering life cycle personnel actions such as probationary evaluations, new employee benefits enrollments, and other actions.

-May perform data entry into HCM.

-Coordinates and delivers ?Proof of Service? requests

-Maintains Fed Ex and DHL accounts for HR

-Orders supplies for HR staff

Required Qualifications

Worked in Human Resources.

Ability to locate and report on information either verbally or in writing in a fast-paced environment where attention to detail and accuracy are critical

Skill in managing sensitive and confidential information regarding bargaining unit and other HR issues.

Preferred Qualifications

Experience in higher education setting

Advance Experience in higher education setting

Advance knowledge of Microsoft Office Suite

Knowledge of how to research and compile information on HR issues, laws, and court cases

Worked in a shared services environment or equivalent experience. We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

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