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Accounting Associate

Company: KIPP Bay Area Public Schools
Location: Oakland
Posted on: January 14, 2019

Job Description:

Position Overview
The Accounting Associate is a key member of the KIPP team and reports to the Controller. S/he will assist with the day-to-day financial operations of our schools and regional office in the areas of accounting, accounts payable, financial audits, and vendor relations. Additionally, s/he will work with the accounting team to build a scalable and efficient financial infrastructure, provide exceptional service and support to our schools, and ensure their continued financial success.
The ideal candidate for this position will have strong organizational skills, a detail-oriented approach, and the ability to learn quickly and problem-solve. S/he must be an excellent communicator who enjoys working with people and is a continuous learner. This is a great opportunity to develop your skills and grow as an accounting professional. We are looking for someone who is passionate about KIPP's mission and is eager to learn and embody the KIPP mantra "Work Hard. Be Nice."
The Accounting Associate will be based out of our Regional Support Office (RSO) in downtown Oakland (BART accessible). This position is available immediately.
Roles and Responsibilities: Primary responsibilities include, but are not limited to, the following:
Accounts Payable

  • Approve and review online accounts payable portal and ensure all invoices are forwarded to Concur in a timely manner.
  • Approve and review online credit card portal monthly transactions and import from Concur to MIP/Sage accounting system.
  • Approve monthly reimbursement requests via Concur and import data into the accounting system
  • Work closely with Operations Managers at our schools to answer day-to-day accounting related inquiries
  • Follow up on vendor and reimbursement outstanding checks
    Month-End Closing
    • Enter all direct withdrawals from checking accounts
    • Enter all direct deposits to operation checking account
    • Enter all organization revenue (including both donations and public revenue) and ensure property entry, coding and memo details of donor's information in the accounting system
    • Perform monthly bank/commercial card/investment/FSA accounts reconciliation
    • Enter all banking fees
    • Reconcile balance sheet accounts to locate any misallocations or pending receivables and payables
    • Enter 401k semi-monthly payments
      Year-End Closing and Financial Audits
      • Assist with semi-annually financial closing
      • Assist accounting team during Spring and Fall on-site audit
      • Enter all prior fiscal year invoices and reimbursements
      • Gather necessary documentation for audit preparation- including checks, deposit documentation, bank statements, and invoices
      • Assist Accounting team during the on-site audit
      • Prepare and file annual IRS Forms 1096 and 1099
        Potential Opportunities for Growth
        • Maintain existing banking relationships and oversee cash controls
        • Review financial statements (e.g. budget-to-actuals) to identify and correct coding errors
        • Train new Operations Managers on accounting policies and procedures
        • Create accounting reference documents
        • Manage annual unpaid use tax to CA Board of Equalization
          Skills and Qualifications
          • Unquestioned integrity and commitment to KIPP Bay Area Public Schools' mission. Firm belief that all children will learn and can achieve at high levels
          • Bachelor's degree
          • Demonstrated experience or interest in accounting, for example- proficiency in MIP (Sage/Abila) and/or other accounting software systems; accounting work experience; or accounting degree, emphasis, and/or certification
          • Proficient in Microsoft Office (e.g. Word, Excel) and Google applications (e.g. Mail, Calendar, Docs, Drive)
          • Proficient in business writing and communication
          • Ability to set priorities in a fast-paced work environment and attention to detail
          • Articulate, professional demeanor with strong self-confidence and initiative
          • Humility and respect: eager to learn, admit mistakes, and welcomes and responds effectively to constructive feedback

            Keywords: KIPP Bay Area Public Schools, Oakland , Accounting Associate, Accounting, Auditing , Oakland, California

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