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Accounting Specialist

Company: WCIRB
Location: Oakland
Posted on: November 10, 2019

Job Description:

The Accounting and Compliance Specialist is primarily responsible for duties related to the timely and accurate execution of the Accounts Payable functions, maintaining department procedures, and assists with the month end financial close, including account reconciliations in accordance with Generally Accepted Accounting Principles (GAAP); budget preparation; bank deposits; and Accounts Receivable back up. --The Accounting and Compliance Specialist works under general supervision where work is occasionally reviewed for accuracy and adherence to established procedures. ----Essential Duties and Responsibilities --

  • Serves as the primary interface with WCIRB vendors, finance staff and department heads in coordinating the payables and expense accruals. Prepares standard GL entries, and prepares documentation to facilitate the monthly financial close to meet department deadlines and support internal/annual audit requirements, including review of all assigned balance sheet accounts to ensure accuracy and preparation of account reconciliations in compliance with GAAP guidelines.
  • Facilitates and maintains Finance Department procedures including maintaining inventory of procedures, developing procedures and facilitating updates by Finance team members.
  • Supports the development of the annual capital and operating budgets.
  • Prepares and maintains assigned balance sheet and expense account reconciliation schedules in accordance with department standards, which may include providing documentation for budget variances to support financial reporting provided to the Leadership Team, Governing Committee, and auditors.
  • Serves as primary back up for Accounts Receivable.
  • Manages the Accounts Payable account coding, period assignment and payment processing through month-end closing, and assures that all expenditures are supported with appropriate documents and authorizations.
  • Serves as primary contact for vendors and WCIRB staff on all payable-related issues and questions.
  • Verifies available funds for payment of invoices.
  • Serves as the primary facilitator for department compliance with electronic file structure, record retention, and maintenance of complete and current procedures and makes recommendations for updates and improvements.-- This includes maintaining an index of department procedures and creating/updating select procedures.
  • Creates and maintains current department-developed forms, and manages version control.
  • Maintains compliant, complete and accurate vendor files, generates annual 1099s, and maintains disaster recovery vendor master list.
  • Posts all payable-related accruals, adjusting and reversing entries to the general ledger.
  • Reconciles general ledger accounts in accordance with WCIRBs GAAP accounting standards and procedures and prepares and posts required adjusting journal entries.
  • Supports the development of WCIRB annual budget including updating schedules, analyzing trends and pulling historical expense analysis reports as assigned.
  • Prepares purchase orders in accordance with purchase order procedures and ensures compliance with purchasing policies. Matches actual invoices to approved purchase orders to ensure compliance, and tracks outstanding purchase orders for accurate accruals.
  • Prepares annual tax return supporting schedules, including cost models for unrelated business income.
  • Prepares annual financial audit schedules, and serves as a resource to address auditor requests.
  • Recommends and implements process improvements to the Accounts Payable Process and contributes to key projects, as assigned.
  • Serves as a back-up to other Finance department functions.--QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be engaged as an active team member in a collaborative setting. The requirements listed below are representative of the knowledge, skills and/or ability required.-- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.--Education and Experience
    • Bachelors Degree in Accounting.
    • Minimum of two years of staff accounting experience, including account reconciliations and expense analysis experience, and a fundamental understanding of Generally Accepted Accounting Principles (GAAP).
    • Minimum of two years creating, updating and administering procedures, and organizing and maintaining files in accordance with company policy.
    • Full knowledge of double entry accounting, including adjusting entries, fixed and intangible assets, and accrual accounting.
    • Expert knowledge of MS Excel, Windows file structures
    • Proficient knowledge of MS Word and Adobe Acrobat Pro
    • Knowledge of mid-sized accounting and reporting systems (Sage Intacct, preferred). General knowledge of financial system and database attributes, which supports technology-enabled accounting processes, such as data uploads, data reporting, third-party system interfaces, and reconciliations.Communication Skills
      • Advanced verbal communication skills necessary to effectively communicate in a clear and concise manner with internal and external business partners.
      • Excellent written communication skills to effectively prepare and update presentations, reports, and policy and procedure documents.
      • Ability to effectively comprehend and apply policies and procedures in the processing of invoices and statements; statements of work; contracts; and other project and accounting documents, and take appropriate action.
      • Demonstrated initiative and enthusiasm to effectively interact with co-workers in a collaborative team environment setting (in person, via phone and email, and in a group setting)--Mathematical Skills
        • Strong mathematical and analytical skills to accurately perform a variety of accounting computations, and establish appropriate financial reporting methodologies.--Organizational Skills
          • Strong organizational skills to support facilitating upkeep of department procedures, file structure and compliance of record keeping, achievement of routine and project deadlines, and effective teamwork.--Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.-- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.--
            • Job requires approximately 90% sitting, 10% standing/walking.
            • Job may require ability to lift and carry 15 lbs.
            • Significant time spent at keyboard, monitor and mouse.
            • Some use of printer and copy machine.--Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.-- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.--
              • Frequent interaction with a wide variety of company stakeholders, including members of Finance Team, Human Resources Team, Department and Senior Leadership, company vendors, and auditors.
              • Work is performed in moderate to fast paced environment with a steady stream of procedural and analytical work.
              • Work requires attention to detail, follow through, and adherence to company policies and generally accepted accounting principles.
              • Collaborative team environment conducive to ideas, change and implementation. --

Keywords: WCIRB, Oakland , Accounting Specialist, Accounting, Auditing , Oakland, California

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