Facilities Services Administrative Assistant

Company: Seneca Family of Agencies
Location: Oakland
Posted on: May 10, 2022

Job Description:

Overview:
As the Administrative Assistant, you will assist with variouspaperwork for the Facilities Services team. In addition to keeping records and answering phones, the Administrative Assistant performs special projects as requested. This position reports to the Program Director.Seneca Family of Agencies is committed to providing traditionally marginalized communities a network of outstanding mental health, community based, and educational services. Senecas agency-wide Diversity, Equity, and Inclusion (DEI) Advisory Board, Employee Resource Groups, and Language Practice Groups help our employees provide culturally and linguistically relevant services to the families we serve.

Responsibilities:
Maintain department files.Maintain Facility/Fleet Services Data BaseAnswer multiple phone lines.Photocopy, fax, and distribute incoming mail.Maintain department purchase order request.Run periodic and special reports as directed by supervisor.Prepare correspondence (letters, memos, protocols, conferences, etc.)Maintain and update agency documents and manuals.Schedule and follow-up to a variety projects, special requests, and maintenance requests.Perform all other duties and special projects as directed by the Director.

Qualifications:
Bachelor's degree requiredAt least one year experience in an office settingExcellent phone skillsStrong organizational and communication skillsStrong writing and financial skillsFulfillment of TB test, fingerprinting, and any other mandatory state/federal requirementsTask and detail-orientedWord and Excel literateStrong computer skillsProof of Covid-19 vaccination and booster.

Schedule:
Full-time, Monday-Friday

Benefits:
Starting at $20.25 per hour, additional compensation provided upon passing bilingual language proficiency examAnnual performance evaluations provide the potential for a generous salary increase each yearComprehensive employee benefits package, including medical, dental, vision and chiropractic coverage, as well as partially paid premiums for dependentsEmployer-paid Employee Assistance Plan (EAP)4 weeks of flexible paid time off and 11 paid holidaysWe provide a 403b retirement planScholarship opportunities, ongoing training, and professional development opportunities

Keywords: Seneca Family of Agencies, Oakland , Facilities Services Administrative Assistant, Administration, Clerical , Oakland, California