Administrative Assistant - Facilities Department

Company: Seneca Center
Location: Oakland
Posted on: May 12, 2022

Job Description:

OverviewAs the Administrative Assistant for the Facilities & Maintenance department, you will collaborate with other members of the Facilities Services team to maintain records, manage phone lines, and perform special projects as requested. This role is a great opportunity to familiarize yourself with the logistics of facilities and maintenance that contribute to a successful nonprofit. You will use your organizational skills to prioritize projects and communicate with your team who is equally passionate about Seneca's philosophy of Unconditional Care.Seneca Family of Agencies is committed to providing traditionally marginalized communities a network of outstanding mental health, community based, and educational services. Seneca's agency-wide Diversity, Equity, and Inclusion (DEI) Advisory Board, Employee Resource Groups, and Language Practice Groups help our employees provide culturally and linguistically relevant services to the families we serve.Responsibilities* Maintain department files, facility/fleet services database, and purchase order requests* Prepare correspondence (letters, memos, protocols, conferences, etc.)* Photocopy, fax, and distribute incoming mail.* Maintain and update agency documents and manuals.* Schedule and follow-up on a variety projects, special requests, and maintenance requests.* Manage multiple phone lines.Qualifications* Bachelor's degree required* At least one year experience in an office setting* Excellent phone skills* Strong organizational and communication skills* Strong writing and financial skills* Fulfillment of TB test, fingerprinting, and any other mandatory state/federal requirements* Task and detail-oriented* Word and Excel literate* Strong computer skills* Proof of Covid-19 vaccination and booster.Schedule* Full-time, Monday-FridayBenefits* Starting at $20.25 per hour, additional compensation provided upon passing bilingual language proficiency exam* Annual performance evaluations provide the potential for a generous salary increase each year* Comprehensive employee benefits package, including medical, dental, vision and chiropractic coverage, as well as partially paid premiums for dependents* Employer-paid Employee Assistance Plan (EAP)* 4 weeks of flexible paid time off and 11 paid holidays* We provide a 403b retirement plan* Scholarship opportunities, ongoing training, and professional development opportunities

Keywords: Seneca Center, Oakland , Administrative Assistant - Facilities Department, Administration, Clerical , Oakland, California