Samuel Merritt University-Administrative Assistant IV
Company: Samuel Merritt University
Posted on: May 13, 2022
Job Summary:This position is grant-funded (HRSA) for a term of
three years (2022 through 2025).Provide administrative support
associated with the HRSA 22-109 grant, and/or any other research
projects under the Primary Investigator (PI)
(Martinez-Hollingsworth), including: complex projects, programs,
and tasks set forth by the PI. The Administrative Assistant is
charged with HRSA project execution and maintenance according to
established scope, deadlines and objectives. This includes
coordinating project efforts, problem solving issues, engaging
stakeholders, and managing logistics that effectively deliver
solutions to improve the overall performance of the project team.
Job Duties and Accountabilities: All items listed below are
considered "essential job functions" for ADA purposes
- Creates and maintains schedules for PI, project team and
stakeholders; including team meetings, events, training, and
- Delivers project updates/progress reports and flags potential
roadblocks in timely fashion.
- Manages the effective roll out of projects, follows-up as
necessary on roll out issues, and performs review to identify
lessons learned and areas for improvement
- Manages contract processes by liaising with vendors, project
stakeholders, and SMU's contracts specialist
- Manages project budget and creates reports as needed:
- Responsible for requests for honorariums and payments, i.e.,
collect and submit required information to process the
- Process and verify that all invoices, check requests,
honorarium paperwork and payments, payroll adjustments, purchase
requisitions, and P-Card expenditures are accurate and posted to
the appropriate cost center and account.
- Supports the creation and dissemination of academic products
from writing and editing, through targeted formatting and
submission to academic journals, conferences and community
- Works directly with Community-Based Assistants, and Research
Assistants to coordinate project activities at clinic sites.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The items below are
representative of the knowledge, skills, abilities, education, and
experience required or preferred.This position requires the ability
to effectively establish and maintain cooperative working
relationships within a diverse multicultural environment.1.
- Mastery of advanced office/business skills
- Knowledge and understanding of university services, operations,
policies, and procedures highly preferred
- Mastery of general computer applications and systems, i.e.,
Microsoft Office, Adobe, WebEx, Zoom, etc.
- Self-starter that takes initiative and independently develops
- Strong leadership and evaluation skills
- Skills in analyzing data, preparing reports, and presenting
- Excellent interpersonal, communication, and negotiation
- Basic reading, writing, and mathematical skills
- Ability to use good judgment and creative thinking to solve
- Proficiency in creating and executing well organized project
- Capable of balancing multiple interests and developing
- Ability to handle privileged information in a confidential
- Ability to organize and prioritize workload
- Ability to communicate effectively with co-workers, public and
- BA/BS degree strongly preferred
5. Years of Experience
- Minimum of 5 years' experience as a high functioning
Administrative/ Project Manager
- Minimum of 2 years' experience leading projects through the
entire project management life cycle
- Highly developed computer/IT skills
- Typical office environment.
- Mostly indoor office environment with windows
- Offices with frequent interruptions
Physical EffortThe physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
- Considerable time is spent at a desk using a computer
- Use telephone and other electronic equipment used in general
- May be required to travel to other buildings on the campus
- May be required to attend conference and training sessions
within Bay Area or in- or out-of-state locations
- May supervise Community Assistant (2) employees, as
The University has an institution-wide commitment to diversity,
equity and inclusion. We strive to build a welcoming and supportive
campus environment, and acknowledge that diversity is an
educational imperative to achieve excellence.
Keywords: Samuel Merritt University, Oakland , Samuel Merritt University-Administrative Assistant IV, Administration, Clerical , Oakland, California
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