Admin Executive For Real Estate Business
Company: Matrix Group Inc
Posted on: May 14, 2022
Job Description Meets daily in person or by phone with CEO to
coordinate calendars, critical issues, and ongoing tasks. Sets up
and maintains tickler follow-up system in MS Outlook. Responsible
for phone reception and general administrative issues for CEO.
Returns calls and reviews voicemail for CEO as necessary. Typically
serves as first point-of-contact. Schedules appointments, meetings
and conference calls, including calendaring, room reservation and
preparation. Types/transcribes correspondence, minutes, memos,
legal and other documents, from handwritten or typed materials,
notes, or verbal instructions. Copies, files and/or distributes
appropriate documents and other materials. Prepares reports,
spreadsheets, charts/graphs, and presentations as requested. Takes
responsibility when directed for overall coordination of materials
in preparation for such reports or presentations. In some
instances, responsible for database management. Sorts & distributes
CEO---s mail to appropriate folders or staff; flags critical items
for immediate review. Handles own In-Basket in timely manner. Takes
responsibility for maintenance & protection of important legal
documents. Supports all departments with projects as necessary.
Applies knowledge of basic office practices, procedures and
equipment (e.g. telephone, postage meter, computer, fax, copier,
etc.). Logs resident issues, notifies appropriate staff and updates
database with results. Assists with Lease ups for new properties,
as necessary. Reviews invoices for Department and forwards to
higher levels for approval.
Keywords: Matrix Group Inc, Oakland , Admin Executive For Real Estate Business, Administration, Clerical , Oakland, California
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