Executive Administrative Assistant
Company: Bobbie
Location: Oakland
Posted on: May 17, 2022
Job Description:
Job DescriptionAbout BobbieBobbie is creating a parenting
culture of confidence, not comparison. And it starts with how we
choose to feed our babies. We crafted our European style infant
formula with purposefully sourced, organic ingredients to give
parents a product they are proud to feed their babies, direct to
their doorstep. Bobbie is proud to be the only US formula that is
designed to meet both FDA and EU standards. Although 83% of parents
turn to formula in the first year of their baby's life, this is the
silent majority that is often shamed for not being able to
exclusively breastfeed. Co-founded by two moms and created by a
team of mom scientists, nutritionists, pediatricians, and lactation
consultants, the Bobbie team knows first hand that there is no one
size fits all for feeding. With Bobbie, we hope you can Bottle
Boldly.The RoleThe Executive Administrative Assistant role is a
unique opportunity to utilize both strong organizational skills and
creativity. This role will not only be a partner to the COO, but to
the entire Bobbie team and with external partners -- representing
the Bobbie brand and creating the future of work. This position is
perfect for someone who thrives in a fast-paced, high-growth, and
nimble (sometimes chaotic!) environment.As the Executive
Administrative Assistant you will focus on facilitating the
day-to-day scheduling activities for the COO, ensuring that the
wider team keeps momentum on critical work-streams that require
engagement of leadership. As the COO oversees the people team, this
role will also serve a critical function in ensuring the wider
Bobbie teams needs are met in helping them find balance. This role
must be based out of the East Bay area.What you will do:
- Manage all day to day administrative responsibilities for the
COO. This includes advanced calendar management, email inbox
management, travel and expense management, note-taking, meeting
preparation and follow up, and general administrative duties.
- Assist and/or own content creation, including drafting emails,
agendas and presentations.
- Assist in the planning and execution of offsites for the
operational functions at Bobbie
- Participate in strategic organizational activities, managing
end-to-end external executive events, managing senior leadership
agendas, and interacting with key external partners.
- Support the Balance Coordinator by responding to requests and
tackling our teams to-do lists.
- Design and launch new programs that will help alleviate the
mental load of our employees - this can be everything from wellness
weeks to workshops.
- Partner closely with our people experience team to create an
incredible employee experience.
- Complete other duties and special projects as assigned.What we
would like you have:
- 3+ years of relevant experience supporting senior level
executives in an administrative capacity
- Previous experience in high growth environment required
- Strong work ethic, proactive, exhibits positivity,
professionalism, confidentiality and good judgment
- Incredibly organized and resourceful; able to juggle and
multi-task, with an acute attention to detail and follow
through
- Outstanding verbal and written communication
- Confidentiality and experience with access to confidential
matters and information
- Ability to navigate and thrive in ambiguity
- Advanced presentation skills (Google Docs, Keynote, Excel) and
grasp of current social networking systems
- Ability to remain calm and poised under pressureWhile also
being:
- Passionate -- about what we are doing
- Proactive -- can take initiative to get things done
- Curious -- love learning and staying on top of emerging
trends
- Excited about working at an early-stage startup -- where you
may end up doing all kinds of things!At Bobbie, we are committed to
building a diverse and inclusive company. We seek to create a
culture where everyone can belong because we believe that people do
their best work when they can show up every day as their authentic
selves. We welcome people of different backgrounds, experiences,
abilities, and perspectives.Bobbie is an equal opportunity
employer. We do not make hiring or employment decisions on the
basis of race, religion, color, national origin, gender, gender
identity, sexual orientation, age, marital status, veteran status,
disability status or genetic information, in compliance with
applicable federal, state and local law.
Keywords: Bobbie, Oakland , Executive Administrative Assistant, Administration, Clerical , Oakland, California
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