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Executive Administrative Assistant

Company: Bobbie
Location: Oakland
Posted on: May 17, 2022

Job Description:

Job DescriptionAbout BobbieBobbie is creating a parenting culture of confidence, not comparison. And it starts with how we choose to feed our babies. We crafted our European style infant formula with purposefully sourced, organic ingredients to give parents a product they are proud to feed their babies, direct to their doorstep. Bobbie is proud to be the only US formula that is designed to meet both FDA and EU standards. Although 83% of parents turn to formula in the first year of their baby's life, this is the silent majority that is often shamed for not being able to exclusively breastfeed. Co-founded by two moms and created by a team of mom scientists, nutritionists, pediatricians, and lactation consultants, the Bobbie team knows first hand that there is no one size fits all for feeding. With Bobbie, we hope you can Bottle Boldly.The RoleThe Executive Administrative Assistant role is a unique opportunity to utilize both strong organizational skills and creativity. This role will not only be a partner to the COO, but to the entire Bobbie team and with external partners -- representing the Bobbie brand and creating the future of work. This position is perfect for someone who thrives in a fast-paced, high-growth, and nimble (sometimes chaotic!) environment.As the Executive Administrative Assistant you will focus on facilitating the day-to-day scheduling activities for the COO, ensuring that the wider team keeps momentum on critical work-streams that require engagement of leadership. As the COO oversees the people team, this role will also serve a critical function in ensuring the wider Bobbie teams needs are met in helping them find balance. This role must be based out of the East Bay area.What you will do:

  • Manage all day to day administrative responsibilities for the COO. This includes advanced calendar management, email inbox management, travel and expense management, note-taking, meeting preparation and follow up, and general administrative duties.
  • Assist and/or own content creation, including drafting emails, agendas and presentations.
  • Assist in the planning and execution of offsites for the operational functions at Bobbie
  • Participate in strategic organizational activities, managing end-to-end external executive events, managing senior leadership agendas, and interacting with key external partners.
  • Support the Balance Coordinator by responding to requests and tackling our teams to-do lists.
  • Design and launch new programs that will help alleviate the mental load of our employees - this can be everything from wellness weeks to workshops.
  • Partner closely with our people experience team to create an incredible employee experience.
  • Complete other duties and special projects as assigned.What we would like you have:
    • 3+ years of relevant experience supporting senior level executives in an administrative capacity
    • Previous experience in high growth environment required
    • Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality and good judgment
    • Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow through
    • Outstanding verbal and written communication
    • Confidentiality and experience with access to confidential matters and information
    • Ability to navigate and thrive in ambiguity
    • Advanced presentation skills (Google Docs, Keynote, Excel) and grasp of current social networking systems
    • Ability to remain calm and poised under pressureWhile also being:
      • Passionate -- about what we are doing
      • Proactive -- can take initiative to get things done
      • Curious -- love learning and staying on top of emerging trends
      • Excited about working at an early-stage startup -- where you may end up doing all kinds of things!At Bobbie, we are committed to building a diverse and inclusive company. We seek to create a culture where everyone can belong because we believe that people do their best work when they can show up every day as their authentic selves. We welcome people of different backgrounds, experiences, abilities, and perspectives.Bobbie is an equal opportunity employer. We do not make hiring or employment decisions on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, disability status or genetic information, in compliance with applicable federal, state and local law.

Keywords: Bobbie, Oakland , Executive Administrative Assistant, Administration, Clerical , Oakland, California

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