Executive Administrative Coordinator
Company: Community & Youth Outreach Inc
Location: Oakland
Posted on: June 20, 2022
Job Description:
Are you a detail-oriented administrative wizard who also
possesses bookkeeping and strong communication skills? Are you
passionate about providing services to youth in the East Bay
Area?We are currently in search of an Executive Administrative
Coordinator for Community & Youth Outreach, Inc. (A not for profit
organization). The position is based in East Oakland and is a
Part-Time position with the potential to become Full Time.Is this a
fit for you? As the Executive Administrative Coordinator reporting
to both the Executive Director and the Deputy Director, you will be
responsible for providing excellent administrative support at the
front desk. In addition to administrative duties, you will be the
organization's public face by answering and directing phone calls,
checking in visitors, notifying the relevant staff when guests
arrive and interacting with the team and clients.The Executive
Administrative Coordinator must be creative and enjoy working
within a mission-driven, results-driven, and community-oriented
environment. The ideal individual will have the ability to exercise
sound judgment in various situations and will possess strong
written and verbal communication, administrative, and
organizational skills. The ability maintains a realistic balance
among multiple priorities is imperative. The Executive
Administrative Coordinator must be able to work under pressure at
times to handle a wide variety of activities and confidential
matters with discretion.Duties and Responsibilities
- Provide sophisticated office management; prioritize inquiries
and requests, troubleshoot conflicts with little guidance, and make
judgments and recommendations to ensure smooth day-to-day
engagements
- Providing logistical support, including scheduling catering and
meetings, as well as ordering supplies
- Organizing meetings, events, and conferences
- Provide follow up to assignments given to supervisory staff by
the ED/DD and report status to the ED/DD
- Create charts, graphs, spreadsheets, memos, reports, and
presentations
- Prepare and submit expense reports and other administrative
duties as required
- Attend weekly staff/team meetings, quarterly Board meetings,
and other assigned meetings to take minutes and maintain required
documentation
- Manage an efficient file system and databases vital to CYO,
Inc. operations such as agreements and contracts, licenses, and
various attachments; assures availability and provides this
information as needed (e.g., for site visit and audit
purposes)
- Manage the process for Healthy, Wealthy, & Wise facilitators,
including contracts and scheduling.
- Coordinating events and communicating effectivelyQualifications
and Requirements
- Strong interpersonal skills with the ability to take the
initiative, multi-task, be a team player, be flexible, adapt to
shifting priorities, and prioritize work
- Excellent communication skills, both verbal and written
- Demonstrated writing and analytical skills
- 2+ years of executive administrative support experience with
progressive responsibilities and commitment to accuracy and
attention to detail
- Exposure to nonprofit programs, especially involving the
community, formerly incarcerated, and youth
- Excellent knowledge of Microsoft applications, QuickBooks, and
database systems
- Excellent data entry, bookkeeping, and time management
skills
- Ability to manage up and handle sensitive and confidential
situations with diplomacy
- Must be willing to complete and pass a Criminal Background
CheckCommunity & Youth Outreach Inc. values the safety of our
employees, our participants, and our visitors. In support of these
values, if you are selected for this job, you must be fully
vaccinated against COVID-19, which includes all eligible booster
shots, except when vaccination is not medically advised or violates
your religious beliefs in violation of EEO laws.If you are invited
to join our team, you must submit proof that you are fully
vaccinated against COVID-19 to your initial HR representative or
request an exemption from your representative.All qualified
candidates will receive consideration without regard to race,
color, religion, national origin, sex, age, marital status,
personal appearance, sexual orientation, family responsibilities,
matriculation, physical handicap, or political
affiliation.HoursRegular hours are 9:30am-4:30pm Monday-Friday, but
all staff must be willing to have flexible schedules to accommodate
the organization's needs.CYO OverviewCommunity & Youth Outreach,
Inc. (CYO) helps save lives and develop youth. On the frontlines to
-prevent violence and support disadvantaged young people to thrive,
CYO provides outreach, -mentoring, case management, and support to
high-risk youth and young adults in Oakland.Through its work, CYO
aims to reduce violence and improve outcomes for youth and young
-adults in the criminal justice system. We believe that once you
establish a trusting and caring -relationship, even with the very
highest risk young people, you can provide them with -opportunities
to succeed and support them in overcoming challenges.
Keywords: Community & Youth Outreach Inc, Oakland , Executive Administrative Coordinator, Administration, Clerical , Oakland, California
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