Receptionist and Board Clerk Assistant
Company: East Bay Community Energy
Location: Oakland
Posted on: June 20, 2022
Job Description:
About East Bay Community EnergyEast Bay Community Energy (EBCE)
is the Community Choice energy service provider for customer
accounts across Alameda County and the City of Tracy. EBCE's
charter is to provide its customers with low carbon, cost-effective
electricity that integrates innovative energy products and
maximizes local benefits through the development of local
solutions, ranging from increasing access to rooftop solar to
supporting the adoption of electric vehicles.Culture and Commitment
to DiversityEBCE believes in a vibrant culture that supports and
nurtures a workplace that offers every individual the opportunity
to attain professional goals and contribute to accomplishing our
mission. We foster a culture of open communication, responsibility,
curiosity, accountability, and teamwork. We want creative problem
solvers that are excited to work in an entrepreneurial environment
and grow our organization! -As an equal opportunity employer, we
are committed to diversity, equity, and inclusion. We are committed
to a diverse and inclusive workforce that is reflective of our
service area's rich culture and communities. We welcome a diversity
of experiences, perspectives, and skills.We strongly encourage
people of all characteristics to apply and prohibit unlawful
discrimination and harassment of any type based on age, religion,
color, gender identity or expression, race, ancestry, national
origin, religion or creed, marital status, military or veteran
status, sexual orientation, genetic information or characteristics,
and those with a disability as protected by federal, state and
local laws.Position SummaryEBCE is seeking to hire a full-time
Receptionist and Board Clerk Assistant, reporting to the Office
Manager/Executive Assistant. EBCE is looking for candidates to
manage our front desk daily, once we return to our physical office
located in downtown Oakland. This role will work closely with
office staff and be responsible for performing clerical tasks and
office management to support daily operations. In addition, this
role will support the Clerk of the Board.Position DetailsEssential
Duties and Responsibilities--- - - - - -Receptionist
- Greet and welcome guests as soon as they arrive in the
office
- Answer, screen, and forward incoming phone calls
- Receive, sort, and distribute daily mail/deliveries
- Manage taking inventory of office supplies and to place orders
accordingly
- Provide clerical support for internal meetings (ex: making
copies of agenda, ordering lunch, document scanning, etc.)
- Provide staffing support for special events like quarterly
all-staff meetings, holiday parties, and other events on an
as-needed basis
- Provide administrative support to EBCE Management as
assigned
- Recommend operational changes/enhancements and be involved in
the implementation of new office procedures
- Support office manager in ensuring office equipment is in full
working order
- Lead in keeping the EBCE office in tiptop shape--- - - - -
-Administrative Support to the Clerk of the Board
- Prepare correspondence, documents, and agendas for
board-related meetings in accordance with the Brown Act
- Provide administrative support to the Clerk of the Board
- Assist in maintaining the databases for the Board/Committee
Membership, Actions, and compliance documents
- Attend and clerk select Board, Committee, and special meetings
and take notes; edit drafts for composition and grammatical
structure. Clerking meetings will involve managing virtual Zoom
meetings and occasional travel to offsite meeting locations
- Handle confidential information which has not yet been made
public
- Assist with Board and staff form 700 Filing
- Research Public Records request in compliance with the
California Public Records Act--- - - - - -Other duties as
requiredMinimum Qualifications
- High school diploma or equivalent 3 years of relevant work
experience
- Knowledge of modern office practices and procedures, including
business correspondence, filing, and standard office equipment
operations
- Proficiency in Google Suite and Microsoft Office
applications
- Knowledge of standard office administrative practices;
procedures include business correspondence, correct English usage,
grammar, spelling, vocabulary and punctuation
- Knowledge of records management practices and research method
techniques
- Customer service attitude
- Ability to be flexible and adjust to changing priorities
- Establish and maintain effective working relationships with
those encountered during the performance of duties
- Multitasking and time-management skills, with the ability to
prioritize tasks
- Professional attitude and appearance
- Solid written and verbal communication skills -Compensation and
BenefitsThe salary range for this position is $64,575 - $83,639.
-The exact compensation package offered will be dependent on
candidate experience. -EBCE offers a generous benefits package that
includes:
- Individual, family, and domestic partner health insurance
(medical, dental, vision)
- Life and AD&D, EAP, STD, and LTD
- Retirement with Employer Matching
- Paid Time Off and Holidays
- Flexible Spending Accounts (health and dependent care accounts)
-Location and Working ConditionsThis position will be based in EBCE
headquarters in Oakland, near BART. We are not providing relocation
or sponsorships currently.The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job. EBCE is
dedicated to reasonably accommodating an applicant for known
physical or mental disabilities so that the applicant may
participate in the application process. -We will engage in a
timely, good-faith interactive process with any employee with a
known physical or mental disability to identify potential
reasonable accommodations, if any, to enable the employee to
perform the essential functions of their position.
- The general office environment is primarily sedentary work that
requires the following physical activities: standing, sitting,
walking, reaching, lifting, finger dexterity, grasping, repetitive
motions, talking, hearing, and visual acuity.
- The employee must occasionally lift and/or move up to 10
pounds.
- The noise level is usually moderate.
-Licenses/CertificatesPossession and continued maintenance of a
valid class C California driver's license or the ability to provide
alternate transportation and a safe driving record. -Submission
RequirementsApplicants must submit a cover letter outlining key
qualifications and reasons for your interest and current resume.
Please include your name in the filename of the documents you
submit and do not include any personal pictures. Email these
documents and any questions to: jobs@ebce.org by 5 PM on Friday,
May 13, 2022.The information contained herein has been designed to
indicate the general nature and level of work performed by
employees within this classification. It is not designed to contain
or be interpreted as a comprehensive inventory of all duties,
responsibilities, and qualifications required of employees assigned
to this job. The information also does not constitute either an
expressed or implied contract, and these provisions are subject to
change.
Keywords: East Bay Community Energy, Oakland , Receptionist and Board Clerk Assistant, Administration, Clerical , Oakland, California
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