Essential Duties and Responsibilities:
? Assemble and coordinate the production of reports, technical
papers, forms, summaries, proposals and other documents of varying
complexity and confidentiality prepared by, or under the
supervision of the Office Manager, professional staff or Branch
? Compose material and information; type and design general
correspondence, memos, charts, tables, graphs, business plans,
reports and documents relating to client, project, and professional
matters. Proofread copy for spelling, grammar and layout; make
? Create logs, tables, graphs and databases.
? Schedule and organize complex activities such as travel, client
meetings, staff meetings, conferences, catering, department and/or
? Maintain travel itinerary of professional staff.
? Organize and prioritize large volumes of information and
- Sort and distribute mail. Draft written responses or reply by
phone or e-mail when necessary. Respond to regularly occurring
requests for information.
- Field/answer routine and non-routine questions. Work in
cooperation with other assistants to cover phones.
? Establish, develop, maintain and update client, invoice, and
project filing systems. As required, maintain and update library of
professional journals and magazines.
? Interact directly and act as a liaison with other departments,
outside agencies, clients and staff, under the direction of
manager, professional staff and other senior management.
? Index, file, and maintain project documents.
? Conduct research and compile and process a variety of
? Deal with printer and office equipment as needed.
? Proof billing reviews and client invoices for accuracy.
? Track budgets for projects and maintains accurate records in
project-related costs and project management systems.
? Perform related administrative tasks and assist other
administrative staff as needed.
We are an equal employment opportunity employer and will consider
all qualified candidates without regard to disability or protected