Administrative Assistant for an -Executive of Catholic Funeral & Cemetery Services (CFCS)

Company: Catholic Funeral & Cemetery Services
Location: Oakland
Posted on: March 21, 2023

Job Description:

Administrative Assistant for an -Executive of Catholic Funeral & Cemetery Services (CFCS)The Admin is a multitasking position, taking on administrative -duties and is an important resource for making things happen and making things run smoothly. The Admin will have a working knowledge of the cemetery and/or funeral center operations, processes, and procedures.Administrative Assistants will demonstrate by example, CFCS' Core Values-Share the Journey, Serve with Care, and Make It Happen-in all their dealings with families, staff, and internal/external contacts.The Admin, reporting to the Director of Cemeteries and Funerals will be using -a variety of software to compose both routine and sensitive communications and reports, (including graphics presentations and desktop publishing)Knowledge, Skills and Abilities---Requires 3-5 years of experience in high level proficiency (level 10) in the use of Microsoft Office products (Visio, Word, Excel, PowerPoint), NetSuite, -DocuSign, Smart Sheets and in -processing executive documents and reports in a proficient and timely manner--- Operational knowledge of CRMs, Payroll/Namely/NetSuiteResponsibilities:--- Executes recommendations to improve organizational efficiencies--- Support multiple managers within various functional organizations--- Uses a variety of software applications to research, track, compose, schedule and coordinate communications--- Coordinates special events, large group meetings and audio-visual equipment--- Maintain executive calendar -Supports Oakland Board of Directors Meetings--- Prepares and submits expense reports for executive/manager--- Creates databases and spreadsheets to monitor information as needed--- Research and analyze data to prepare reports for Executive--- Adheres to strict confidentiality and information privacy requirements--- Demonstrates excellent verbal, written, and interpersonal communication skills--- Negotiates conflict and difficult situations and assigns to appropriate manager--- Participates in committee meetings, prepares and distributes agenda, takes and transcribes minutes, prepares presentation summaries, manages logistics and oversees action items--- Creates graphics, presentation materials, status reports, resource management reports, etc.--- Types, edits, and creates correspondence, such as forms, emails and letters--- Acts as an information source on organization policies and procedures -Powered by JazzHR

Keywords: Catholic Funeral & Cemetery Services, Oakland , Administrative Assistant for an -Executive of Catholic Funeral & Cemetery Services (CFCS), Administration, Clerical , Oakland, California