F&B Administrative Assistant

Company: Estate Yountville
Location: Yountville
Posted on: May 1, 2025

Job Description:

F&B ADMINISTRATIVE ASSISTANTYountville, CA Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Cond-- Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty. JOB SUMMARY We are seeking a highly organized and detail-oriented Food & Beverage Administrative Assistant to provide critical support to our Food & Beverage department. This role involves managing the day-to-day administrative operations of the hotel's F&B division and playing a key role in the successful launch of our new onsite restaurant. The ideal candidate will possess exceptional communication skills, the ability to multitask, and a strong understanding of F&B operations, with a strategic mindset to drive efficiency and support departmental goals. ESSENTIAL JOB RESPONSIBILITIES

• Coordinate key aspects of the restaurant opening, including project timelines, budget tracking, and milestone achievement.
• Serve as the primary liaison for vendor communications, overseeing supply chain logistics and procurement processes to ensure timely and cost-effective delivery of goods.
• Track and organize permits, licenses, and compliance documentation to meet legal and operational requirements.
• Build and maintain strong vendor relationships, managing purchase orders, contracts, and invoice processing with a focus on cost efficiency.
• Develop, analyze, and maintain performance reports to provide actionable insights for restaurant and F&B operations.
• Collaborate with management to review guest feedback, identifying areas for improvement and driving initiatives to elevate service standards.
• Oversee the organization and accuracy of reservation systems, event bookings, and operational readiness to ensure seamless guest experiences.
• Partner with the Marketing team on promotional events, menu launches, and brand initiatives to align with property goals. REQUIRED QUALIFICATIONS
  • Bachelor's degree in Business Administration, Hospitality, or a related field
  • Proven experience in an administrative role, preferably within a hotel or restaurant environment
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills
  • Ability to handle multiple tasks, prioritize effectively, and work under pressure
  • Strong organizational and time-management skills
  • Detail-oriented with a high degree of accuracy in work
  • Ability to maintain confidentiality and handle sensitive information
  • A positive, professional demeanor with excellent customer service skills Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team.The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.Estate Yountville is an equal opportunity employer.(Minorities/Females/Disabled/Veterans) https://www.theestateyountville.com/ PM22
    
    
    Compensation details: 75000-85000 Yearly Salary
    
    
    
    PI328b93a0b4ea-37248-36510929

Keywords: Estate Yountville, Oakland , F&B Administrative Assistant, Administration, Clerical , Yountville, California