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Administrative Assistant

Company: Oakland Area Building Materials, LP
Location: Oakland
Posted on: July 13, 2018

Job Description:

JOB SUMMARY
Supports office admin needs including assistance with AR, AP, Billing and Payroll
ESSENTIAL JOB FUNCTIONS/DUTIES


  • Assistance with accurate processing of purchase orders in a timely manner, making sure vendor pricing/quotes are applied correctly and verifying quantities received.
  • Assistance with Accounts Receivable Check Application:

    Open and organize all incoming payments.
    Apply payments correctly.
    Scan checks and remittance details into MaxRecall database.
    Alert managers regarding any discrepancies.


    • Assist with Daily Invoice Auditing Functions as required. Invoicing to be completed accurately and timely:


      MLF/MSF Conversions
      Tax Region Corrections & Calculations
      Catch Pricing Discrepancies & Apply Quoted Pricing
      Monitor Company Profit Margins

      • Assistance with Payroll process
      • Assistance with phones
      • Assistance with filing
      • Other tasks and projects as assigned

        KEY DIMENSIONS

        • Must be extremely detail oriented.
        • Must be able to handle multiple assignments at the same time.
        • Must have very good organizational skills.
        • Must be proficient in Microsoft Office, Word and Excel.
        • Must know 10 Key by touch.

          KEY RELATIONSHIPS & LEADERSHIP

          • Supports AR and AP
          • Supports Billing department

          • Supports payroll


            QUALIFICATIONS

            • Previous check application experience required.
            • Previous distribution experience a plus.
            • Previous construction industry experience a plus.
            • High school diploma required.
            • 10 key by touch.
            • Excellent organizational skills required.
            • Previous payroll experience a plus

              WORKING CONDITIONS/PHYSICAL REQUIREMENTS

              • Sitting, standing, bending
              • Heavy typing/computer usage
              • Office environment

                Keywords: Oakland Area Building Materials, LP, Oakland, Administrative Assistant, Administration, Clerical, Oakland, California

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