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Administrative Coordinator

Company: AC Transit
Location: Oakland
Posted on: July 13, 2018

Job Description:

Summary AC Transit is actively searching for qualified candidates for the--Administrative Coordinator position. This position provides responsible paraprofessional administrative and technical support to the External Affairs, Marketing & Communications Department and performs other related duties as assigned.--The Administrative Coordinator position may exercise direct or functional supervision over assigned lower-level clerical support personnel.-- In addition to the opportunity to work with some of the best in the business at one of the largest bus agencies in California,--AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending and 457 savings plan. Representative Functions Provide administrative and technical support related to an occupational specialty or function for an assigned department of the District such as public information, training and education, maintenance, treasury, etc. Recommend and assist in the implementation of departmental goals, objectives, strategies and work plans Establish schedules and methods for monitoring administrative activities Implement departmental policies and procedures Evaluate operations and activities of assigned responsibilities Recommend improvements and modifications Prepare various reports on operations and activities Participate in budget preparation and administration Prepare cost estimates for budget recommendations Monitor and control expenditures May maintain department petty cash account Perform various routines to support cash handling systems and the daily reporting of collections and disbursements including revenue bin resets at District operation divisions Print checks and maintain check printing system for both payroll and accounts payable applications Assist with ordering, vaulting, and security of viable check stock and all fare revenue instruments Audit and reconcile vendor payments and fare media sales and returns Prepare purchase requisitions Order supplies and materials Maintain files and records Plan, organize and coordinate the inflow and outflow of personnel through the department or assigned programs and projects Ensure that records pertaining to departmental or District activities are properly maintained May manage the utilization of departmental facilities and conference/training rooms and coordinate calendar of availability Prepare personnel requisitions and track progress in filling departmental vacancies May prepare and/or coordinate reports, board presentations, community outreach presentations, public or employee meetings, press releases, legal and display advertisements, promotional material, statistical reports, and other complex documents Proofread for accuracy, correct form, content and proper English usage Answer questions and provide information to the public, employees, and retirees Attend a variety of meetings throughout the District during the day and evening Investigate complaints and recommend corrective action as necessary to resolve complaints Build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service. Minimum Qualifications Education/Training : Equivalent to the completion of an Associate degree from an accredited college with major course work in business, organizational development, public administration or a related field. Experience: -- Equivalent to at least six (6) years of progressively responsible full-time clerical and/or administrative work experience in office administration. Additional Information THIS POSITION IS A UNION POSITION, REPRESENTED BY--AFSCME -- The Selection Process:-- The Human Resources department must receive a completed online application by the--filling--date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for--job-related--qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records. Benefits: -- All employees hired on or after January 1, 2016,--may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA).----As such,--he/she may be required to contribute 6% or more of annual income towards the cost of--his/hers District pension. -- ADA--Compliant and--Drug-Free--Workplace:-- The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at--(510) 891-4783. -- -- The--Alameda-Contra--Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing. -- Equal Opportunity Employer PEPRA: -- All employees hired on or after January 1, 2016,--may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA).----As such,--he/she may be required to contribute 6% or more of annual income towards the cost of--his/hers District pension. Medical, dental, orthodontic, vision, and prescription insurance coverage for employees and qualified dependents; plus regular retirement pension with a five (5) year vesting. Depending on length of service, up to six (6) weeks of vacation and up to twelve (12) days of sick leave per year. Holidays: eleven (11) per year.-- Free transportation on AC Transit system.-- Group Life Insurance.

Keywords: AC Transit, Oakland, Administrative Coordinator, Administration, Clerical, Oakland, California

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