OaklandRecruiter
the smart solution for Oakland jobs

Deputy District Secretary

Company: AC Transit
Location: Oakland
Posted on: July 13, 2018

Job Description:

Summary AC Transit is currently seeking outstanding candidates for the position of Deputy District Secretary. Under general direction, the Deputy District Secretary assists in managing the programs and activities of the District Secretary's Office and performs professional-level duties in support of the District Secretary and the Board of Directors. This is a wonderful opportunity for career growth and an opportunity to work directly with an elected board, the District Secretary and top executives at one of largest bus agencies in California. In addition to being a premier public transit agency, AC Transit has excellent benefits that include pension, medical, dental, vision, vacation, sick leave and 457 deferred compensation. This positions is unrepresented at-will and report directly to the District Secretary. Representative Functions Performs a wide variety of complex, responsible, professional administrative, technical, and supervisory duties; provides professional and technical assistance to the District Secretary, District departments, the Board of Directors, and members of the public. Oversees and participates in the day-to-day activities, operations, and services of the District Secretary's office; performs mandated and other District Secretary duties in the latter's absence. Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures. Coordinates and attends a variety of meetings for the Board of Directors, Standing Committees, and Financing Corporation; assists in the preparation of meeting materials including: agendas and minutes; assists presenters in preparing for Board Meeting presentations; monitors the proper operation of audio/visual equipment in the Board Room. Develops, plans and implements the District Secretary Office's records management and retention program, including electronic document management; sets and ensures legal compliance with retention schedules for official documents and records; develops and updates records retention policies and procedures for a variety of historical, legislative and District documents including: staff reports, policies, minutes, resolutions, confidential materials, and other official documents Plans and coordinates large scale public hearings and offsite meetings, including the securement of meeting sites and interpreters, logistics, preparing materials and when necessary, recruiting and training volunteers. Coordinates the collection, presentation and dissemination of public comments for the administrative record. Assists with the recruitment, interview and appointment process of various advisory bodies appointed by the Board of Directors, as well the recruitment of internal and external candidates for the Retirement Board. Guides departments through the Board Policy/Administrative Regulation review process and works with departments to ensure that amendments to policies and regulations conform to adopted standards; tracks amendments and regularly audits policies and regulations posted to the District's website to ensure accuracy. Participates in the development and implementation of goals, objectives, policies, and priorities for departmental programs; recommends and implements policies and procedures, after approval. Participates in the development, and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of, and approves expenditures; directs, and implements budgetary adjustments, as needed. Oversees the District's Conflict of Interest Program, including the collection and processing of Statement of Economic Interest forms and related filings. Responds to public inquiries and provides general information concerning election activities, including filing requirements, deadlines, applicable forms, and related matters. Prepares, edits, proofreads, and processes a variety of complex documents and correspondence including forms, memos, statistical, financial and staff reports; completes critical, time-sensitive, and/or confidential documentation for internal and external stakeholders; may certify a variety of documents on behalf of the District Secretary. Receives and processes tort claims, summons and complaint, and small claims filings. Stays abreast of changing laws, regulations, policies, and procedures, pertaining to the District Secretary's Office, including, but not limited to, the Brown Act, the Political Reform Act, Election Laws, and Transit District Law (PUC 24501 et. seq.); communicates business implications, and impact to all key stakeholders including: the Board of Directors, members of the public, executive management, other District staff; recommends changes and implements adjustments to policies and procedures, as needed. May attend clerk meetings as designated by the District Secretary, including the preparation of minutes and assembly of the official record of meetings. May make oral presentations at Board of Directors meetings as directed by the District Secretary. Coordinates or assists in the coordination of special administrative projects. Performs other duties, as assigned. Minimum Qualifications Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a directly related field. Experience: Equivalent to six (6) years of increasingly responsible and direct administrative support experience for executive personnel involving frequent public contact; including four (4) years in a public or governmental agency performing duties in direct support of an elected board who operate under the Brown Act at the level of an executive assistant, assistant District clerk, deputy clerk of the Board or equivalent; and two (2) years of supervisory/management experience, or project lead that involved the supervision of employees. Licenses and Certifications : Possession of, or ability to obtain within 12 months of hire, certification as a Certified Municipal Clerk (CMC). Possession of, or ability to obtain, and maintain a valid Class C California Driver License, and meet the District's driving standards. Desirable Qualifications: Experience in handling legal documents and/or legal experience Working knowledge of various meeting applications Excellent oral and business writing skills Strong attention to detail Solid organizational and people skills Outstanding customer service skills Work independently and take initiative when necessary Flexible in work schedule (will need to occasionally work evenings or on weekend) Highly professional, tactful and diplomatic Exercises discretion and able to keep confidentiality at all times Highly proficient with MS Office Suite (including Word, Outlook, PowerPoint, Excel, etc) Robust and well-rounded experience in government/public sector administrative work Experience working with executives, officers and public officials, elected boards All candidates who meet qualifications are encouraged to apply; however, candidates meeting some or all of desirable qualifications will be given priority. Special Requirement : Must be willing to: (1) work outside regular business hours, including evenings and weekends, as required (2) travel to various locations as needed. Physical Requirements : (1) Must maintain the physical condition necessary to perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment; (2) must maintain mobility in order to safely travel various meeting sites and locations as needed (3) occasionally lift and transport objects weighing up to thirty (30) pounds. Additional Information THIS POSITION IS AN UNREPRESENTED POSITION The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on a ranked Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records. Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension. ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783. The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing. Equal Opportunity Employer PEPRA: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension. Medical, dental, orthodontic, vision, and prescription insurance coverage for employees and qualified dependents; plus regular pension with a five (5) year vesting. Depending on length of service, up to six (6) weeks of vacation and up to twelve (12) days of sick leave per year. Holidays: eleven (11) per year. Free transportation on AC Transit system. Group Life Insurance.

Keywords: AC Transit, Oakland, Deputy District Secretary, Administration, Clerical, Oakland, California

Click here to apply!

Didn't find what you're looking for? Search again!


I'm looking for
in category
within


Other Administration, Clerical Jobs


SAS Grid Admin
Description: job title: SAS Grid Administrator 5218 Location: Oakland, CA Duration: 12 months Interview: Phone QUALIFICATIONS - ESSENTIAL Experience administering SAS platform in a multi-node GRID environment with (more...)
Company: Cogent Data Solutions Llc
Location: Oakland
Posted on: 07/19/2018

Office Assistant
Description: We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal
Company: Absolute Care Inc
Location: Albany
Posted on: 07/19/2018

Data Entry Operator
Description: DESCRIPTION We are seeking data entry operators to enter in transportation reservation bookings into our client database software program. We will train
Company: Mommy Jobs Online
Location: San Lorenzo
Posted on: 07/19/2018


SAS Admin
Description: br Our client is currently seeking a SAS Admin - 1 Years Contract. br This position will be based in Oakland, CA. br br The SAS Administrator/SAS Production Support will provide support for (more...)
Company: The Judge Group
Location: Oakland
Posted on: 07/19/2018

Home Office Benefits Consultant - PT/FT Available!!
Description: National Health Plan company looking for bright, intelligent people to work independently as Benefit Consultants Telecommuting
Company: Ameriplan
Location: Redwood City
Posted on: 07/19/2018

Workbrain admin/analyst
Description: Technical System Administrator on Workforce Management Platform rollout. Target rate: 55-65/hr.
Company: Excel Consultants, LLC
Location: San Francisco
Posted on: 07/19/2018

Site core Admin
Description: Skill: ul li Site Core P3 - Advanced Site Core Administrator certification is required li The Site
Company: Pyramid Consulting, Inc.
Location: San Francisco
Posted on: 07/19/2018

Office Assistant
Description: We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal
Company: Absolute Care Inc
Location: Albany
Posted on: 07/19/2018

NoSQL Database admin
Description: Position: NoSQL Database admin Location:- San Francisco, CA Employment Type: Contract Job Details:- NO-SQL Job Profile 1. Deep understanding of NoSQL and relational databases
Company: Maven Workforce
Location: San Francisco
Posted on: 07/19/2018

Remote Data Entry
Description: Mommy Jobs Online is all about helping jobseekers find the right job working at home. Do you enjoy helping others Are you looking for a company with great benefits and monetary incentives We want to (more...)
Company: Mommy Jobs Online
Location: Redwood City
Posted on: 07/19/2018

Log In or Create An Account

Username:
Password:
 

Forgot password?


Find us on Facebook

Find us on LinkedIn

Get the latest California jobs by following @recnetCA on Twitter!

Oakland RSS job feeds