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Seasonal Administrative Assistant, Recruiting

Company: Galileo Learning
Location: Oakland
Posted on: November 11, 2018

Job Description:

-- Galileo is looking for an agile and service-minded seasonal coordinator to join our highly collaborative People Operations team. This seasonal team-member supports all summer staff hiring process logistics, while also ensuring timely, informative, and gracious correspondence with both candidates and hiring managers. -- We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply. -- Who are you?

  • You are intrigued or inspired by Galileo---s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, camp-inspired environment sound like things you---re ready to explore or sign up for. --
    • You---re a deeply accountable, service-minded powerhouse. You take great pride in leveraging your administrative talents to support others. It---s part of your personal brand to be a quick, thorough and friendly email responder, and take ownership over anything on your plate. --
      • You can juggle---and juggle well. You can manage a variety of projects simultaneously. Incoming emails? Multiple stakeholders? Easy breezy. You manage your time well and keep your calendar in tip-top shape. --
        • You---re nimble and eager to grow. You---re excited to join a high-functioning team, and continuously seek feedback to learn and develop. --
          • You care about people and the relationships you build with them. You communicate clearly and effectively, while acting with a deep sense of empathy. -- Who are we? We think the world needs innovators. We also think kids who learn to explore and fail without fear---the essence of innovation---are happier, more creative and more confident when faced with life---s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own. It takes a village to bring best-in-class, ever-evolving camp programs to over 30,000 campers each summer. At HQ, we believe that we are Galileo; through the work of each contributor and team, we bring our values to life, and constantly make our company and culture better. Because here, values aren---t just lip service --- we aim to be more visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who work hard, seek feedback to improve their work and themselves, feel deeply accountable for excellent work product, and play very, very well with others tend to thrive in our culture. Complainers don---t. We like each other, we joyfully work hard together, and united by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do. We---re also a certified B Corp, and uphold a company-wide commitment to camper inclusion and broadening our impact. Learn more about our purpose from our CEO & Founder, Glen Tripp. What---s the team like? -- The People Operations team is not your average Human Resources department. You---ll be on a team that approaches everything --- from the way we attract and select candidates to the quality of service and the benefits offered to our employees --- in a way that reflects the pride we take in hiring and retaining exceptional staff teams. -- What---s the job, really? We---re looking for a People Operations Specialist who not only enjoys delivering exceptional candidate or customer care, but also relishes managing logistical details in support of the success of a team. --
            • You---ll coordinate logistics of the candidate interview process, including day-to-day management of the interview schedule, materials preparation for hiring managers, and more. --
              • You---ll keep the gears of our well-oiled hiring machine turning. You---ll deftly track all communication with thousands of summer staff candidates in our applicant tracking system, from pre-application inquiries to post-interview references. --
                • You---ll be the first voice of Galileo to hundreds of candidates. Customer care is the name of the game here. You---ll skillfully and warmly deliver guidance and service to candidates via email and phone. -- What are we looking for?
                  • Bachelor's degree or equivalent experience --
                    • 1-2 years experience in an administrative role preferred, but not required --
                      • Demonstrated experience with the Microsoft Suite and Google products, as well as the ability to pick up new systems quickly (like our applicant tracking system) --
                        • Excellent time management skills, and the ability to engage professionally and enthusiastically with applicants and internal clients via phone and email --
                          • Experience working with children or in an educational organization helpful, but not required --
                            • Skill at and experience with soliciting and implementing feedback to improve performance -- Schedule & Time Commitment
                              • Training days, approximately 30-40 hours per week January 14 --- January 23 --
                                • 40 hours/week, January 24 --- Friday, June 28 -- Benefits & Compensation
                                  • $18.00/hour --
                                    • Temporary employee (non-benefited) --
                                      • Paid sick leave is accrued at a rate of one hour per every thirty hours worked. Accrual begins on the first day of employment. Paid sick leave may be used beginning on the 90th day of employment. -- Work Location Galileo Learning Headquarters, 1021 Third Street, Oakland, CA 94607 -- Application Deadline: November 30th, 2018

                                        Keywords: Galileo Learning, Oakland , Seasonal Administrative Assistant, Recruiting, Administration, Clerical , Oakland, California

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