Assistant Property Manager

Company: Ascend
Location: San Mateo
Posted on: January 14, 2026

Job Description:

Job Description Job Description Ascend Talent Solutions Job Description Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the Assistant Property Manager will be actively participating in the preparation of the monthly and annual financial reporting packages, project managing above standard work for tenants including suite improvements and maintenance. Establishing and maintaining relationships with building vendors driving high quality work and service. Additional responsibilities for the Assistant Property Manager will include the following: Responsibilities Include: Manage all tenant correspondence, move-in's and move-out's, and preparation of all related documents variances Assist Property Manager with the aging report and following up on delinquencies Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects and events Assist Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner Oversee tenant and vendor insurance certificates Participate in performance oversight of all service contractors who perform contract services Prepare tenant lease abstracts Ensure tenant files are complete and in compliance with building standards Assist in overseeing various capital and TI projects Responsible for leading regular inspections of properties with janitorial and other building service providers Develop strong relationships with tenants and vendors Position Requirements 1 - 3 years as an Assistant Property Manager Strong knowledge of finance and building operations with excellent communication skills. Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs. Professional with exceptional problem solving and analytical skills. Excellent customer service skills and ability to develop long term relationships with tenants. Education Bachelor’s degree required Benefits Medical, Dental, Vision, PTO and PST Compensation $70k - $75k/yearly

Keywords: Ascend, Oakland , Assistant Property Manager, Construction , San Mateo, California