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Grants Manager

Company: Exploratorium
Location: Oakland
Posted on: March 28, 2020

Job Description:

SUMMARY The Grants Manager is an essential member of the Exploratorium Grants Team, being responsible for the systems, processes and relationship management that are key to the effectiveness of the Teams fundraising efforts and to maintaining the museums standing with some of its most important institutional funders. Responsibilities include: 1) prospect research and management; 2) database and systems management; 3) grant proposal submissions; 4) grant report writing and submission; 5) management of internal review processes; and 6) managing grants related data essential to institutional financial management. Specific activities include being the lead staff person in charge of government grant administration, reporting, and proposal submission; being the grants liaison with the financial and accounting department; researching and qualifying viable prospects for key program areas; directing grants prospecting meetings; writing/editing renewal proposals and grant reports; and coordinating management team-level meetings about restricted grants. Systems administration duties include implementation and management of the Grants Review and Approval Process, management of Salesforce data and reports, and creating and maintaining team portfolios. The position requires excellent writing, editing, and computer skills; ability to work with a wide range of staff, including senior leadership; ability to work independently; attention to detail; strong project management skills and ability to organize multiple projects. The museum, and this position, collaborates with other museums, consultants, universities, and nonprofit groups on collaborative grant proposals and reports. The National Science Foundation is the museums largest institutional funder. Additional funders include IMLS, The Gordon & Betty Moore Foundation, NIH, NEA, NASA, U.S. Dept. of Education, and San Francisco Grants for the Arts. ESSENTIAL FUNCTIONS Organizes all reporting and notifications to government agencies on existing grants Manages submission of new proposals to government agencies Coordinates internal grants review and approval process Serves as liaison with the Finance and Accounting departments Serves as primary user and coordinator of institutional information on online government portals Manages report deadlines, report filing dates, report approval dates, extension deadlines, passwords Coordinates internal communication about grants policies, deadlines, and processes. Clarifies government policy and procedures through research and communication with government agencies, and maintains records of policies and procedures for staff Works closely with program staff to prepare proposals, reports, and updates. Writes/edits draft reports as needed Maintains knowledge of a broad range of programs throughout the museum Facilitate meetings with important external stakeholders and internal senior leadership, directors, and staff. Be comfortable setting agendas and running meetings with and on behalf of high level senior staff. Support budget development and review for projects, proposals, and reports. Keeps detailed electronic files Handles sensitive information confidentially. Performs other duties as assigned. MINIMUM QUALIFICATIONS BA/BS degree and 3-5 years of experience as a grants professional, preferably in a lead role in a complex, multifaceted, nonprofit educational environment, or an equivalent combination of training and experience Demonstrated track record of handling a variety of constituencies, managing multiple tasks simultaneously, and thriving in a complex environment with multiple priorities Strong written and verbal communication skills Strong project management skills and attention to detail Strong proposal budgeting skills Experience with Salesforce, particularly for donor management and proposal/report tracking, preferred Experience with Google Drive and JIRA preferred Experience with the online government systems Fastlane, SAM, Research.gov, and NSPIRES preferred Good research and problem-solving skills Ability to work in a fast-paced environment with frequent deadlines Ability to work at a computer for extended period of time Ability to move from place to place, use general office equipment, lift and carry up to 35 pounds short distances. APPLICATION DEADLINE This position is open until filled HOW TO APPLY This is a regular, full-time (37.5 hours per week), exempt, union position that includes benefits. Please, no phone calls in regards to this job. To apply, please visit the Exploratorium job page. https://exploratorium.applytojob.com/apply/JsSPgLLEkw/Grants-Manager?source=Getmuseumjobs The Exploratorium is proud to be an equal opportunity employer and values diversity, inclusion and respect. We welcome and strongly encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment.

Keywords: Exploratorium, Oakland , Grants Manager, Executive , Oakland, California

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