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Office Manager

Company: Anchor Quest
Location: Oakland
Posted on: November 22, 2021

Job Description:

Anchor Quest is partnering with a well-established Commercial Land Development firm with a high priority need to hire an Office Manager to support their Oakland headquarters. We are looking for someone experienced, polished, and VERY technically savvy. Someone who desires to truly be helpful to your leaders and co-workers, to go the extra mile without being asked. We ask for some flexibility in your schedule - we value work/life balance, but in a pinch, understanding a bit more time might be needed, and most importantly, we need a positive, can-do attitude. This is NOT a remote role as they do work in the office. Candidates with a background in Architecture, Engineering, Construction, and or Real Estate are a HUGE PLUS and are encouraged to apply. What you will be doing:

  • Work closely with the development team may be asked to put together Bid Packages, builder packages, and other proposals
  • Work closely with the marketing and the development team to create marketing materials and coordinate events
  • Prepare and edit correspondence, communications, presentations
  • Record, transcribe and distribute meeting minutes for different teams
  • Support relationships with existing and prospective clients
  • Manage mail, deliveries, and couriers and responsible for corporate accounts with those vendors
  • Act as the first point of contact for outside visitors
  • Notarize documents such as those related to land closing, loans, permits, etc.
  • Act as the IT liaison and set up computers, troubleshoot phones, computers, and all peripheral equipment. Assist with remote sessions for server issues. o Responsible for Company-wide phone system o Responsible for printer and copier leases and contracts
    • Work with Human Resource Team to onboard new employees, computers, phones, business cards, etc.
    • Order, receive, and stock office supplies, responsible for those vendor relationships
    • Coordinate travel arrangements and submit expense reports using Concur
    • Arrange and coordinate meetings and company events What you bring to the table:
      • Enthusiasm! A self-starter skilled at managing multiple demands
      • Knowledge of rules relating to confidential information
      • Knowledge in the use of standard audio & video conferencing tools (including Zoom, GoToMeeting, MS Teams)
      • Advanced skills in MSO, including Word, Excel, PowerPoint, and SharePoint
      • Excellent time management and task prioritization skills to effectively meet multiple deadlines
      • Superior calendar management, meeting planning, and event planning skills
      • Ability to demonstrate attention to detail and commitment to producing high-quality work
      • Ability to appropriately handle confidential and sensitive issues
      • Ability to exhibit initiative, dependability, resourcefulness, and creativity
      • Ability to work independently with minimal oversight and collaboratively with a group
      • Ability to work flexible hours as needed or required by deadlines
        Education and Experience
        • Bachelor's degree preferred
        • A minimum of 5+ years of experience providing office management
        • Knowledge of the real estate industry, a definitive plus
        • Accredited California Notary Public a considerable plus, if not a notary, willingness to obtain a notary license

Keywords: Anchor Quest, Oakland , Office Manager, Executive , Oakland, California

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