Manager, Grants and Special Projects
Company: Alameda Health System
Posted on: May 11, 2022
Under direction of the Director of Business Development and
Planning, the manager is responsible for the office of grants and
special projects. This office oversees grants management, technical
assistance, grant review and evaluation, and serves as a resource
to the organization on grants while managing large grant funded
projects, such as Delivery System Reform Incentive Pool (DSRIP)
program, Pipeline to Opportunities Program, and Ryan White. This
position is responsible for ensuring that the programs funded by
government grants and other large funding sources are in compliance
with grant requirements, consistent with AHS strategic goals, and
sustainable. The manager will oversee the work of the program
specialists assigned to specific programs.
DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: The following are the
duties performed by employees in this classification, however,
employees may perform other related duties at an equivalent level.
Not all duties listed are necessarily performed by each individual
in the classification.
Day to day operational responsibility for the coordination and
administration of the Delivery System Reform Incentive Pool (DSRIP)
program and other large grant funded projects.
Facilitates the development of work plans and ensures progress
toward objectives and satisfactory achievement of milestones,
problem-solving and expediting operational issues as they arise for
DSRIP and other programs funded by government grants and contracts,
such as Ryan White.
Researches government funding sources that can augment AHS programs
and services by bringing much needed resources to the
Works closely with project leads or program administrators in a
variety of departments, including Quality, Nursing, Ambulatory,
Medical departments, Information Systems, as well as Operations,
Finance and Human Resources and other related units in facilitating
and managing major programs.
Acts as the AHS liaison and provides coordination for grant funded
programs when appropriate, to ensure compliance with grant
requirements and consistency with AHS strategic goals.
Interacts with various planning councils and boards; answers
questions and provides training and technical assistance as
Responsible for developing and monitoring processes aimed at
improving compliance with grants management and
Monitors assigned program or programs; ensures compliance with
contract provisions and funding source regulations; recommends and
facilitates implementation of procedural and operational changes to
maximize services delivery and revenue reimbursement.
Compiles and maintains accurate records and files regarding program
activities; prepares periodic and special statistical or narrative
reports as required; may access multiple databases to prepare such
Ensures that contracts and grant agreements are renewed in a timely
manner; works with the program administrators to prepare,
distribute and follows-up on grant documentation.
Participates in departmental, AHS-wide and/or County and State
planning processes; serves on a variety of committees and task
Analyzes changes in regulations and monitors new funding
opportunities; evaluates the impact upon AHS program activities
that are funded by grants and have high visibility at AHS and in
Prepares a variety of correspondence, periodic and special reports,
informational publications, program documentation, policies,
procedures and other written materials.
Operates a variety of standard office equipment including a word
processor and/or computer; may drive personal vehicle to make site
visits and attend meetings.
Works with the business development team and project management
team to evaluate funding opportunities and prepare project plans
and other documents that ensure the completion of projects on time
and on budget.
Serves as a liaison between AHS Foundation and AHS operators
responsible for programs that are grant funded
Convenes a steering committee comprised of finance, human resource,
operational, strategic, and clinical leaders that will meet
quarterly to review all grant funded programs to ensure compliance,
sustainability, and consistency with AHS mission and goals.
Convenes workshops and technical assistance programs for the
program operators to improve compliance, to identify opportunities
for additional funding, and to share lessons learned.
MINIMUM QUALIFICATIONS: Education: Master's degree from a
recognized college or university in Business, Public Health, Public
or Healthcare Administration or related field. Minimum Experience:
Three years (5 years preferred) full-time experience in a
healthcare setting of which a minimum of the equivalent of one year
(3 years preferred) has been in an administrative or supervisory
capacity. Minimum Experience: Demonstrated success achieving
objectives in healthcare setting similar to AHS. Minimum
Experience: Grant acquisition and management experience, preferred.
Minimum Experience: Proficiency with statistical and database tools
used to track and assess healthcare quality and processes,
preferred. Minimum Experience: Track record of successful project
management including full range of design, implementation, and
reporting duties, preferred. Required Licenses/Certifications:
Possession of a valid California Driver's License.
System Support Center
Grants + Special Projects
Keywords: Alameda Health System, Oakland , Manager, Grants and Special Projects, Executive , Oakland, California
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