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Manager, Grants and Special Projects

Company: Alameda Health System
Location: Oakland
Posted on: May 11, 2022

Job Description:

Under direction of the Director of Business Development and Planning, the manager is responsible for the office of grants and special projects. This office oversees grants management, technical assistance, grant review and evaluation, and serves as a resource to the organization on grants while managing large grant funded projects, such as Delivery System Reform Incentive Pool (DSRIP) program, Pipeline to Opportunities Program, and Ryan White. This position is responsible for ensuring that the programs funded by government grants and other large funding sources are in compliance with grant requirements, consistent with AHS strategic goals, and sustainable. The manager will oversee the work of the program specialists assigned to specific programs.


DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: The following are the duties performed by employees in this classification, however, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.


  • Day to day operational responsibility for the coordination and administration of the Delivery System Reform Incentive Pool (DSRIP) program and other large grant funded projects.

  • Facilitates the development of work plans and ensures progress toward objectives and satisfactory achievement of milestones, problem-solving and expediting operational issues as they arise for DSRIP and other programs funded by government grants and contracts, such as Ryan White.

  • Researches government funding sources that can augment AHS programs and services by bringing much needed resources to the organization.

  • Works closely with project leads or program administrators in a variety of departments, including Quality, Nursing, Ambulatory, Medical departments, Information Systems, as well as Operations, Finance and Human Resources and other related units in facilitating and managing major programs.

  • Acts as the AHS liaison and provides coordination for grant funded programs when appropriate, to ensure compliance with grant requirements and consistency with AHS strategic goals.

  • Interacts with various planning councils and boards; answers questions and provides training and technical assistance as required.

  • Responsible for developing and monitoring processes aimed at improving compliance with grants management and administration.

  • Monitors assigned program or programs; ensures compliance with contract provisions and funding source regulations; recommends and facilitates implementation of procedural and operational changes to maximize services delivery and revenue reimbursement.

  • Compiles and maintains accurate records and files regarding program activities; prepares periodic and special statistical or narrative reports as required; may access multiple databases to prepare such reports.

  • Ensures that contracts and grant agreements are renewed in a timely manner; works with the program administrators to prepare, distribute and follows-up on grant documentation.

  • Participates in departmental, AHS-wide and/or County and State planning processes; serves on a variety of committees and task forces.

  • Analyzes changes in regulations and monitors new funding opportunities; evaluates the impact upon AHS program activities that are funded by grants and have high visibility at AHS and in the community.

  • Prepares a variety of correspondence, periodic and special reports, informational publications, program documentation, policies, procedures and other written materials.

  • Operates a variety of standard office equipment including a word processor and/or computer; may drive personal vehicle to make site visits and attend meetings.

  • Works with the business development team and project management team to evaluate funding opportunities and prepare project plans and other documents that ensure the completion of projects on time and on budget.

  • Serves as a liaison between AHS Foundation and AHS operators responsible for programs that are grant funded

  • Convenes a steering committee comprised of finance, human resource, operational, strategic, and clinical leaders that will meet quarterly to review all grant funded programs to ensure compliance, sustainability, and consistency with AHS mission and goals.

  • Convenes workshops and technical assistance programs for the program operators to improve compliance, to identify opportunities for additional funding, and to share lessons learned.
    MINIMUM QUALIFICATIONS: Education: Master's degree from a recognized college or university in Business, Public Health, Public or Healthcare Administration or related field. Minimum Experience: Three years (5 years preferred) full-time experience in a healthcare setting of which a minimum of the equivalent of one year (3 years preferred) has been in an administrative or supervisory capacity. Minimum Experience: Demonstrated success achieving objectives in healthcare setting similar to AHS. Minimum Experience: Grant acquisition and management experience, preferred. Minimum Experience: Proficiency with statistical and database tools used to track and assess healthcare quality and processes, preferred. Minimum Experience: Track record of successful project management including full range of design, implementation, and reporting duties, preferred. Required Licenses/Certifications: Possession of a valid California Driver's License.
    System Support Center
    Grants + Special Projects
    Full Time
    Day
    Management
    FTE: 1

Keywords: Alameda Health System, Oakland , Manager, Grants and Special Projects, Executive , Oakland, California

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