Commercial Maintenance Manager
Company: EAST BAY ASIAN LOCAL DEVELOPMENT CO
Location: Oakland
Posted on: January 21, 2023
Job Description:
Job Details
Job Location
1825 San Pablo Avenue - Oakland, CA
Education Level
None
Job Description
Emphasizing our historic and continuing commitment to Asian and
Pacific Islander communities, the East Bay Asian Local Development
Corporation (EBALDC) works with and for all the diverse populations
of the East Bay to build healthy, vibrant and safe neighborhoods
through community development.
EBALDC is a first-generation social enterprise founded in 1975 that
has consistently generated > 75% of our revenue from earned
income. Our businesses and programs generate revenue to support
sustained social impact. We oversee a diverse range of businesses
and programs, including real estate development, property
management, social services, and professional services, some of
which are corporate operations and others are operated as
subsidiaries and through partnerships with public and private
partners.
EBALDC is dedicated to building a culturally diverse and
pluralistic organization committed to working in multicultural
communities, and strongly encourages minorities, people of color
and women to apply for our employment opportunities. EBALDC is an
equal opportunity employer and makes employment decisions on the
basis of merit, including the applicant's ability to champion
EBALDC mission, values and organizational culture. EBALDC wants to
have the best available persons in every job. EBALDC policy
prohibits unlawful discrimination on any basis protected by
federal, state or local law or ordinance or regulation.
For more about our accomplishments and our mission, please visit:
www.ebaldc.org
East Bay Asian Local Development Corporation (EBALDC) is seeking
one (1) regular full time, 37.5 hours per week, Commerical
Maintenace Manager atthe main office in Oakland, CA.
Summary:
Under the supervision of the Associate Director of Commercial Real
Estate (ADCRE), the Commercial Maintenance Manager (CMM) is
responsible for supervising the daily and recurring work of the
onsite staff and vendors in the general maintenance and upkeep of
buildings, common areas, grounds, systems, equipment for commercial
areas in the Mixed-Used complex and Commercial Centers. The CMM
position is also responsible for maintaining building systems,
improving staff production efficiencies, and lower building utility
usage through research and innovation where possible. The CMM is
accountable to the Associate Director of Commercial Real Estate,
for the Commercial Portfolio Facility Management goals in
collaboration with Commercial Property Administrator (CPA).
Key Duties and Responsibilities:
Supervision
- Inspect the work of the commercial onsite staff and vendors, if
satisfactory.
- Conducts performance reviews for the commercial onsite staff
and vendors, annually and provides input to ADCRE regarding renewal
or extension of vendor contracts and/or recommendations for new
vendors, as needed
- Implement safety policies and procedures for the commercial
vendors
- Coordinates commercial make ready work and new tenant space
prep work with ADCRE, CPA, and commercial vendors
Institutes Best Practices
- Research and implement best practices for environmentally
sustainable, cost effective and tenant healthy materials for work
orders and commercial make-ready
- Coordinate the annual inspections of all commercial building
systems and equipment. Schedules and coordinates subsequent work
order completion
- Determines material, equipment, and supplies to be used by
staff in all facets of their work or approves those of commercial
vendors
- Evaluate and improve inventory procedures
Routine Maintenance
- Update Janitorial and Routine Maintenance schedules
- Schedule Vendors for Routine and Preventative Maintenance and
notify ADCRE and CPA
- Conduct 30-60-90 Day New Vendor/Contract Reviews in
coordination with ADCRE
- Maintain Facility Supplies:
- Monitor facility supply inventories and usage log
- Conduct monthly supply inventory check
- Update janitorial supply order forms and equipment list
- Verify receipt of supplies
- Order janitorial and maintenance supplies online and in the
store
- Requisitions and maintains maintenance supplies and equipment
in an orderly manner
Repairs and Preventative Maintenance
- Inspects and directs onsite staff and vendors to repair and
maintain the electrical, plumbing, mechanical and other related
systems.
- Contracts with vendors, as directed by ADCRE, to repair and
maintain the electrical, plumbing, mechanical and other related
systems.
- Coordinates vendors for, as well as inspects, the operation and
maintenance of the heating, cooling and ventilation systems
(including boiler system) in all locations, the sewer lateral,
grease traps, electrical and lighting, and plumbing systems
- Coordinates with other Property Management and Real Estate
Department staff as necessary during rehabilitation of existing
properties and during the construction of new properties
- Coordinates and inspects major contracted work as it pertains
to electrical, plumbing, mechanical and other related systems
- Establishes Preventive Maintenance schedules
- Responds to all requests notified by CPA submitted from
commercial tenants at mixed use commercial complex related to
maintenance or repair requests
- Create or respond to Salesforce Cases; Update Salesforce Cases
and/or YARDI Work Orders; Close Salesforce Cases, upon approval of
CPA or ADCRE who will verify the satisfaction of the Commercial
Tenant
- Alert CPA and ADCRE of any and all Emergency Notifications or
Urgent Requests
- Supervise, assist and/or performs carpentry, electrical and
plumbing duties as required
- Supervise, assist and/or performs major Facility maintenance
and repairs and assures compliance to all building codes
- Schedule Vendors for Urgent or Emergency Maintenance or Repair,
as requested by CPA or ADCRE
- Generates reports regarding the facilities schedule and job
completion progress
- Maintains and updates the Commercial Management Maintenance
information in Yardi and Salesforce
- Maintains inventory of assigned tools and equipment
- Provides after hour coverage as primary responder for all
commercial property emergencies
Quality Assurance Inspections
- Coordinates and communicates, verbally and in writing, with
ADCRE regarding commercial facility management, respectively, for
work scheduling, supervision, inspection and project
management
- Schedule and performs weekly Quality Assurance inspection;
prepares quality assurance reports and coordinates the completion
of related work orders and requests
- Maintains regular communication and timely coordination with
ADCRE for all maintenance, repairs, improvements, and emergency
response
Project Management
- Project manage all commercial tenant improvements as Owner's
Representative
- Project manage and monitor Capital Projects are completed in
line with overall portfolio, project and budget goals. Keep ADCRE
updated as to the status of Capital Projects and provide status
report
- Ensure that all improvement works are performed by licensed, as
needed, ensured (current) and approved (EBALDC) vendors, and obtain
all necessary required documents and permits to proceed with the
work
- Review new construction plans in concert with the Real Estate
Development team
- Conducting research
- Creates requests for proposals, as directed by ADCRE and
coordinates interview and selection project for capital and
improvement projects
- Maintain project management tracking systems
- Permit application support
- Other project management support, as needed
Portfolio Systems Operation
- Portfolio Access / security systems - able to utilize and
operate the systems
- Security Camera systems - able to utilize and operate the
systems
- Building communication system and equipment - able to utilize
and operate the systems
- Yardi Work Order system - able utilize the system to create and
update work orders and generate reports
Additional Tasks:
- Analyzes and resolves work problems or assists workers in
solving work problems
- Complete summary schedules of work performed
Required Knowledge, Skills & Abilities:
- Possession of a current and valid motor vehicle operator's
license
- Bachelor's Degree or equivalent experience in Industrial
Technology with emphasis in HVAC/mechanical or related field, with
minimum of 2 years' experience in HVAC/mechanical maintenance or
Property Management Maintenance OR Associate/Vocational Degree in
HVAC/mechanical, Industrial Technology with emphasis in
HVAC/mechanical or related field with 6 years' experience in
HVAC/mechanical maintenance or Property Management Maintenance
supervisory experience OR High school diploma or G.E.D. equivalent,
with 10 years of experience in HVAC/mechanical or Property
Management Maintenance
- Ability to communicate and work effectively and professionally
with diverse populations
- Ability to exercise independent judgment
- Excellent organization and planning skills
- Excellent analytical and problem-solving skills
- Strong customer service and follow-through skills.
- Demonstrated maturity level and ability to remain calm and
responsive under pressure
- Excellent interpersonal and listening skills
- Flexibility to operate effectively in a fast paced,
team-oriented work environment
Direction of Others:
- Work in a cooperative and polite manner with other CRE and
intradepartmental staff for work related projects and communication
for the commercial portfolio. Participate in regular individual and
team check in meetings in a helpful and cooperative manner
- Overtime may be required during special events or emergencies.
Both indoor and outdoor work in all types of weather conditions.
Strenuous physical labor and heavy lifting are required.
Physical Demands:
- Ability to lift moderately heavy objects up to 50 lbs, ability
to sit, kneel, bend, stand, and climb ladders, perform duties
requiring extensive maneuverability and normal strength
Salary Range:
$62,759.00 to $69,670.00 annually
Benefits and Other Information:
EBALDC offers excellent benefit. EBALDC pays up to 100% of employee
premiums and 60% of dependent premiums for Medical, Dental, Vision,
LTD and Life, EAP, Retirement, Paid Time Off, CA Paid Sick Leave,
Holidays and Wellness Days off for all eligible employees.
**All candidates will be subject to a background check and COVID-19
Vaccination is required as a condition of employment**
Please NO PHONE CALLS!
Keywords: EAST BAY ASIAN LOCAL DEVELOPMENT CO, Oakland , Commercial Maintenance Manager, Executive , Oakland, California
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