Accounting Manager

Company: Bonita House
Location: Oakland
Posted on: January 24, 2023

Job Description:

COVID-19 considerations:In response to COVID-19, we have instituted many safeguards to protect our employees by requiring that all staff and clients be required to wear masks prior to entering our facility, are COVID symptom screened and contact traced, we are taking temperature checks daily, and have installed a clear protective barrier at our front desk.
Please note: You may be required to take aCOVID-19 test prior to entering the facility.
Bonita House, Inc. (BHI) is a well-respected nonprofit mental health agency with multiple sites in Alameda County and an operating budget of $11.5 million. BHI was founded in 1971. BHI is also a social rehabilitation agency providing a full range of Medi-Cal services to adults with co-occurring serious mental health and substance use disorders.
AGENCY VALUES:
Compassion: Committed to caring, dignity and kindness
Respect: Honor each individual and provide highly ethical services
Progress: Leading the way in creating opportunities to change for the better
Resilience: Channeling hope, building strengths to successfully recover, adapt and grow
Embracing Differences: Honor and celebrate our diverse communities and individual uniqueness
POSITION SUMMARY:Reporting to theDirector of Finance, the Accounting Manager will be responsible for day-to-day management of all accounting, stakeholder reporting and budgeting activities. The Controller will lead all day-to-day accounting operations and supervise a team of 4 staff members, including functional responsibility over areas such as accounting, budgeting, accounts payable, accounts receivable, general ledger management, fixed assets, payroll, grants administration and housing accounting. The Accounting Manager will ensure that Bonita House has the systems and procedures in place to support effective program implementation as well as directing and preparing for yearly audits. The Accounting Manager will work closely with program leaders and their staff, not only to educate regarding accounting procedures but also to explore how the accounting function can support program operations. The Accounting Manager will provide support to the Director of Finance with the preparation of presentations to the board finance and audit committee.
The Accounting Manager is responsible for various accounting functions, including accurate and timely completion of monthly financial statements; account reconciliations; cash receipts, preparation of invoices to funders, grant reconciliation, and special projects. This position is responsible for ensuring that financial transactions are recorded timely, accurately, and in accordance with US GAAP (Generally Accepted Accounting Practices), Federal and local regulations, and Bonita House's Accounting Policies and Procedures. The Accounting Manager acts as primary backup for key accounting staff.
QUALIFICATIONS, KNOWLEDGE & EXPERIENCE:Required Qualifications:The Accounting Manager position requires a mature leader with five or more years of progressive years of accounting and finance leadership experience. S/he will ideally have experience in a complex nonprofit that has multiple programs. Other qualifications include:

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• Personal qualities of integrity, credibility, and unwavering commitment to the Bonita House mission; a proactive, hands-on strategic thinker who will own, in partnership with the ED, the responsibility for finance.
  
• Prior nonprofit finance experience with a 5+ year successful track record in a senior financial management role.
  
• Minimum of a BA; CPA, CMA and/or MBA preferred
  
• Strong knowledge of GAAP and how to apply GAAP in practice to nonprofits.
  
• Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments
  
• A track record in grant and contracts management as it relates to compliance and reporting of government, corporate and foundation grants is essential
  
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors in the cloud; advanced knowledge of accounting and reporting software. Experience with ABILA MIP nonprofit accounting software preferred.
  
• Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly
  
• Keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting
  
• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management and outside partners
  
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers
  
• Recognized success in developing and monitoring systems to manage both internal operations and the financial effectiveness of various programs that involve high levels of collaboration, particularly with program directors or leads and other senior leadership.
  
  DUTIES & RESPONSIBILITIES:Finance and Accounting Leadership
  
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  • Manage the activities of the accounting department for the accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements, annual audits and annual budgets in conformity with Generally Accepted Accounting Principles (GAAP) and other regulatory requirements.
    
  • Manage the activities of the disbursement function, ensuring the accurate and timely processing of accounts payable, purchase orders, credit card payments, core employee expense reports, cash control, timely clearing of stale dated checks, payroll processing and total payroll tax compliance.
    
  • Manage the activities of accounts receivable to ensure the accurate and timely management of all accounts receivable aging components including billings, cash receipts application, etc; quarter and year-end payroll closing including federal and state reports; and check statistic management.
    
  • Manage the month-end, quarter-end, and year-end close process accurately and on time.
    
  • Manage cash flow and forecasting for Bonita House and related entities.
    
  • Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
    
  • Lead the annual audit and 990 processes and if need be, a Single Audit process as well.
    
  • Ensure the timely filing of all applicable tax returns for Bonita House, Bonita Inc. and its fiscally sponsored projects.
    
  • Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of Bonita House's financial status.
    
  • Assist Bonita House's leadership in the annual budgeting and planning process; administer and review all financial plans and compare actual results with a view to identify, explain, and correct variances as appropriate.
    
  • Collaborate with members of the senior leadership team in drafting, reviewing, and verifying accuracy of annual budgets and reports by program, funder, fund and project levels.
    
  • Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants.
    
  • Manage organizational cash flow forecasting by working in partnership with the program leads; continuously collaborate with program leads to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
    
  • Manage and track the performance of invested assets in keeping with policies and investment guidelines.
    
  • Research and develop policies and procedures based on industry best practices and organizational needs. Implement policies in partnership with staff and assure communication of new policies to staff and clients.
    
  • Analyze performance of Accounting & Finance Department at both systems and position level.
    
  • Make recommendations for improving ongoing accounting operations with a target of month-end closes 15-20 days after end of month.
    
  • Work with accounting staff to complete the monthly accounting checklist template.
    
  • Make recommendations on optimum staffing that will adequately support accounting/finance operations of the agency.
    
  • Implement operational changes to improve efficiency, accuracy, and internal controls.
    
    Team Leadership
    
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    • Leverage strengths of the current finance team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
      
    • Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.
      
      Other Responsibilities
      
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      • Serve as a core employee, supporting key Bonita House events and contributing to our culture and structure, as well as our mission.
        
      • Other duties as assigned
        
        EOE AA M/F/V/Disability:
        Bonita House Inc. is committed to providing equal opportunity to all qualified persons regardless of race, color, citizenship status, national origin, ancestry, gender, pregnancy, sexual orientation, gender identity or expression, genetic information, age, religion, creed, physical or mental disability, marital status, veteran status or any other characteristic protected by law ("Protected Status").

Keywords: Bonita House, Oakland , Accounting Manager, Executive , Oakland, California