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Volunteer and Event Project Manager

Company: Covenant House California
Location: Oakland
Posted on: January 27, 2023

Job Description:

Career Opportunities with Covenant House California Since 1988, Covenant House California (CHC), affectionately known as "The Cov", has provided housing and support services for youth (primarily ages 18-25) experiencing homelessness and human trafficking in California. Part of the Covenant House International federation of Covenant House sites, CHC is a separate 501c3, with its own governance board of directors. Founded in Los Angeles, CHC has experienced transformational growth across the state, over the past 7 years. This growth has resulted from dramatically increasing the agency's footprint from a single site in Los Angeles and Oakland, to now including two sites in Los Angeles, two sites in Oakland, as well as sites in Santa Clara, Anaheim, and later this year in Hayward and Santa Cruz, CA. The growth has led to significant more impact (serving over 4,000 youth a year) as well as financial growth and sustainability ($7 million to a projected $25 million operational budget in FY22). The growth has also included an increase in the number of employees from 85 to 200+, and new levels of staffing and professional skills. Coming out of this strategic season of growth, the agency is now looking towards a season of program development and depth, long-term financial sustainability, as well as employee training and development, agency culture refinement, and increased awareness for the agency in the communities it serves. Our next phase of growth will be targeted towards affordable housing for youth, in the communities that we serve, and will require great buy-in and engagement from the communities around us, to be successful. Achieving these goals will prepare the agency for future growth, innovation, and program enhancement that will continue to meet the needs of youth experiencing homelessness and human trafficking in CA.POSITION SUMMARY:CHC is looking for a thoughtful and organized individual, to be its Community Involvement Volunteer & Event Coordinator or CIVEC. A new position in the agency, the CIVEC will support the Director of Community Involvement (DCI) and the team of Community Involvement Coordinators in Los Angeles, Oakland, Hayward, Santa Clara and Orange County (adding Santa Cruz in the future) with project management and administrative support. This individual will be the "glue" that holds CHC's Community Involvement operations together, serving as a bridge between the agency's program and fundraising teams.Reporting to the agency's DCI, the Community Involvement Volunteer & Event Coordinator will liaise between the Community Involvement Coordinators, and the agency's fundraising team (led by the Chief Development and Communications Officer). The CIVEC will act as a representative of the agency to key stakeholders, including corporations, volunteer groups, donors, etc. The CIVEC will support the DCI and each CIC in ensuring that outside stakeholders and Cov residents and staff, have the best possible experience during corporate, donor, and volunteer experiences on and off our sites. The CIVEC will support the team by organizing meaningful volunteer activities and events, tracking volunteer hours, gifts in kind, etc., supporting CICs with the project management they need, to succeed at these tasks. The CIVEC will organize weekly team meetings for the DCI and CICs, to keep the team focused on implementing and tracking volunteer hours, calendars, and gift in kind drives. Of critical importance, will be the CIVEC's responsibility for communicating key dates, events, visitors to the Exec Team, so that the appropriate Exec Team member can be available for key activities, ensuring maximum engagement with potential donors. CLASSIFICATION: Hourly non-Exempt positionSALARY RANGE: $28 / hourESSENTIAL JOB RESPONSIBILITIES:Some of the key responsibilities include:

  • Function as a project manager for the agency's statewide Community Involvement activities; including
    • Coordination of agency CIC Calendars
    • Coordination of agency CIC Gift in Kind and Volunteerism tracking reports
    • Support and coordination of onsite corporate and volunteer activities, as well as special events.
    • Ensure follow-up logistics, actionable items, notes, and documentation is thorough to ensure successful experiences for our youth and staff.
    • Development of processes, systems, and communications for corporate and volunteer engagement.
    • Ensure timely response to emails, voicemails and informational inquiries. This will include any follow up, syncing the DCI and CIC's calendars, supporting the creation of flyers and announcements to youth, as well as 'thank you' letters/calls after events.
    • Working with corporate and community partners that can support CHC, in tangible ways, as a means of developing greater corporate investment in CHC's mission.
    • Provide excellent project coordination and communication support for the agency's DCI and Community Involvement Coordinators, through regular hands-on support of the team.
    • Ability to successfully balance the priorities of the agency volunteers with the program and fundraising teams.
    • Able to organize and facilitate excellent volunteer activities and events
    • Support systems of tracking gift in kind, volunteer hours, and other key data points that need to be tracked, in support of the work.
    • Some travel to each CHC site, in support of the respective CIC's and any activities that may require extra administrative support (all work travel will be reimbursed by CHC, either through mileage reimbursement, or airline travel).
    • Provide effective communication to the agency's Executive Team around the activities, volunteer events, etc., that will be occurring on CHC campuses (or off site). JOB REQUIREMENTS EDUCATION: -Bachelor's Degree or commensurate experience in field related to Fundraising, Volunteer or Event Management.EXPERIENCE: Minimum (2) years' of experience in volunteer management, event planning or donor relations.SKILLS: Excellent listening, written and oral communication skills, organizational skills and strong computer skills. Must be team player with the ability to work with other staff members and the public.Experience in working with youth is highly preferred. An understanding of the challenges of youth experiencing homelessness.TRANSPORTATION: -Must have a valid California driver's license and a good driving record and ability to drive CHC vehicles.The position supports agency volunteer operations statewide and does require regular travel throughout the State of California; primarily day trips to the Bay Area or Sacramento, and back. -WORK CONDITIONS: -General business/office environment. Must be able to lift up to 40 lbs. on occasion, bend, sit and stand for prolonged periods of time. Some evening/ weekend/ holiday work may be required. -This is a 'hands-on' position, that will require lifting and moving donated goods, moving and setting up for events, sometimes transporting youth to events, etc.SUPERVISORY: The position serves as a support for the DCI and the Community Involvement Coordinators at each CHC site, in concert with the CIC's site-based Director.EQUIPMENT USED: -Computers (including email, Excel, Raiser's Edge Donor system, RE Volunteer Management, Adobe, etc.), telephone on regular basis.COVID-19: -All staff must be fully vaccinated and boosted against Covid-19Covenant House California does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. -We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.Covenant House California is an equal-opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression. -

Keywords: Covenant House California, Oakland , Volunteer and Event Project Manager, Executive , Oakland, California

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