Associate Contracts Manager

Company: Gtt Llc
Location: Oakland
Posted on: August 27, 2024

Job Description:

Associate Contracts ManagerContract Duration 2 yearsPay range - $35 to $42/hrWork Location hybrid out of the Oakland office. 1 - 2 times a week minimum. Must be willing to travel to Oakland and San Ramon office to go get snail mail weekly.Job Description:This Associate Contracts Manager position manages environmental compliance permits for Land and Environmental Management (primarily for the Air Quality and Hazardous Materials Programs). The AES directly reports to the Manager, Air Quality, Environmental Management & Programs, and dotted-line reports to the Managers, in other programs if supported.As permit coordinator, the AES manages approximately - 1000 permits issued by state and local environmental agencies, and reviews/processes fees associated with (1) all minor air quality sources, (2) most Title V permitted facilities, (3) Client air permits, (4) PERP registrations, (5) CUPA permits, (6) fire department permits, (7) spill emergency response fees, and (8) some water system permits. The AES regularly responds to Environmental Field Specialist (EFS) queries regarding permit status and resolves permit and invoice discrepancies by direct communication with assigned EFS and regulatory agency staff, and review of online agency compliance systems. The AES maintains and updates permit records in Salesforce to manage and track permit status (including invoice payments) and maintains permit electronic archives on SharePoint and Salesforce. (70% of workload)The AES works with EFS to coordinate the completion and submission of approximately 100 annual emission inventory reports to local air districts. (10% of workload)Travel to the office 1-2 days a week to retrieve and scan incoming mail. Prepare and send outgoing mail via US Government Client, UPS, or Pony Express (inter-company service) on an as needed basis. (10% of workload)The AES coordinates the annual payment of two particularly complex and critical compliance obligations: (1) AB 32 COI invoice over $4 million and (2) BOE Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee. (less than 5% of workload)General special projects support on an as-needed basis (5% of workload)Top Things:Proficiency in using Salesforce/ SAP/Microsoft tools is preferred.Communication skills Verbal/writing with internal and external stakeholdersGeneral skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, NimblenessNote:Client laptop, client cellphone, and client monitor will be providedLocal candidates onlyHybrid The role should be onsite at the Oakland Office or San Ramon offices 1 to 2 days per week.The 20% travel was to account for travel to Oakland general office and /or San Ramon offices.Benefits:Medical, Vision, and Dental Insurance Plans401k Retirement Fund#gttjt#LI-GTT#LI-Hybrid#gttjobs24-10737by Jobble

Keywords: Gtt Llc, Oakland , Associate Contracts Manager, Executive , Oakland, California