Office Coordinator I - Sausal Creek Clinic 152
Company: Telecare Corporation
Location: Oakland
Posted on: February 25, 2021
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Job Description:
If you are a job seeker with a disability and require a
reasonable accommodation to apply for one of our jobs, you will
find the contact information to request the appropriate
accommodation by visiting the following page: Office Coordinator I
- Sausal Creek Clinic 152 Founded in 1965, Telecare is a rapidly
growing mental health care company dedicated to making a difference
for our clients, the community, and our employees. We offer an
array of mental health services to adults with serious mental
illness. We partner with public sector entities and behavioral
health organizations and have over 155 programs and over 4,500
employees across the country. And we're growing all the time! When
you work at Telecare, you help to empower thousands of individuals
every day in their journeys of recovery. Telecare is proud to have
been recognized by The Bay Area Business Times as the 9 th Best
Place To Work In the Bay Area for 2020! This is the 18th time we
have made the list! As a part of the Telecare Family, the Telecare
Sausal Creek outpatient stabilization clinic will be transitioning
to a Case and Medication Management Clinic (CMMC). The program will
offer case management and medication assistance for Level 3 clients
of Alameda County. The purpose of the program will be to create a
timely and accurate clinical system that assures each client
maintains optimal mental health. The program will provide medical
screenings and psycho-social and psychiatric assessment. It will
determine diagnostic impressions and create an individual treatment
plan. Case managers will regularly meet with clients to assess and
plan their individualized ongoing treatment. Employment Status:
Full-Time Shift:-- --9am-5:30pm Days: Monday-Friday POSITION
SUMMARY The Office Coordinator I works on a variety of
administrative tasks and financial operations functions to support
business operations.
QUALIFICATIONS Required:
--- High School or GED
--- One (1) year of administration experience
--- Knowledgeable and proficient in MS Office programs
--- Experienced entering data into computer systems
--- Must be at least 18 years of age
--- All opportunities at Telecare are contingent upon successful
completion and receipt of acceptable results of the applicable
post-offer physical examination, 2-step PPD test for tuberculosis,
acceptable criminal background clearances, excluded party
sanctions, and degree or license verification. If the position
requires driving, valid driver's license, a motor vehicle clearance
and proof of auto insurance is required at time of employment and
must be maintained throughout employment. Additional regulatory,
contractual or local requirements may apply
Preferred:
--- Two (2) years of administration experience
--- Experience in Healthcare field
ESSENTIAL FUNCTIONS
--- Demonstrates the Telecare mission, purpose, values, and beliefs
in everyday language and contact with the internal and external
stakeholders
Finance Driven Job duties:
--- Facilitates Rep Payee services
--- Facilitates Trust Banking services
--- Prepares and validates payroll
--- Enters AP batches weekly into accounting software
--- Monitors client eligibility at admission/enrollment and
throughout stay
--- Prepares and reviews credit card entries
--- Provides and maintains revenue information; provides billing
information to A/R department and County agencies
--- Records and deposits cash receipts
--- Determines monthly journal entries required and confirms
correct information is on reports
--- Organizes, secures and maintains all files, records, cash, cash
dispensing and cash equivalents in accordance with policies and
procedures
Human Resources Driven job duties:
--- Maintains personnel files per standard and checklist
--- Distributes HR information to program personnel as directed by
Corporate HR
--- Assists in promoting open positions
--- Schedules Interviews, prescreens potential candidates, checks
references, schedules physicals, creates conditional offer packets
and coordinates the conditional offer process
--- Tracks new hire paperwork and documentation including
credentialing
--- Enters information into TOP/Relias
--- Runs and tracks MVR reports
--- Processes Shoes for crew's orders
--- Maintains OSHA logs and completes Workers' Compensation
Reports, completes incident reports. Participates and helps
coordinate Safety Meetings
--- Close out terminated files
Information Technology driven job Duties:
--- Acts as point of contact between program and IT for maintenance
of phones, computers, hardware and software
--- Provides limited computer systems support to staff
Program/Department driven job duties:
--- Assist with staff scheduling
--- Order supplies (food, office, maintenance)
--- Assist with events
--- Prepares correspondence, agendas, meeting minutes/notes
--- Assists leadership with special projects
--- May serve as a relief or back up for the receptionist or other
Administrative positions
--- Calendars administrative tasks including MOU expirations,
safety meetings, drills, etc.
--- Helps coordinate and address maintenance requests
--- Helps facilitate staff scheduling
Duties and responsibilities may be added, deleted and/or changed at
the discretion of management.
SKILLS
--- Analytical and problem-solving skills
PHYSICAL DEMANDS
The physical demands here are representative of those that must be
met by an employee to successfully perform the essential functions
of this job.
The employee is occasionally required to stand, walk, reach, twist,
bend, squat, kneel and lift and carry items weighing 25 pounds or
less as well as to frequently sit, and do simple grasping
occasionally. The position requires manual deviation, repetition
and dexterity and to occasionally drive. Visual requirements
include computers and books exposure and close eye work (small
figures)
EOE AA M/F/V/Disability Equal Opportunity Employer/Protected
Veterans/Individuals with Disabilities The contractor will not
discharge or in any other manner discriminate against employees or
applicants because they have inquired about, discussed, or
disclosed their own pay or the pay of another employee or
applicant. However, employees who have access to the compensation
information of other employees or applicants as a part of their
essential job functions cannot disclose the pay of other employees
or applicants to individuals who do not otherwise have access to
compensation information, unless the disclosure is (a) in response
to a formal complaint or charge, (b) in furtherance of an
investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information. 41 CFR
60-1.35(c)
Keywords: Telecare Corporation, Oakland , Office Coordinator I - Sausal Creek Clinic 152, Healthcare , Oakland, California
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