Sr. Administrative Assistant to the COO (Mental Healthcare)

Company: Seneca Center
Location: Oakland
Posted on: August 6, 2022

Job Description:

Overview

The Senior Administrative Assistant supports Seneca's Chief Operating Officer (COO). This position includes managing logistics, scheduling, customer service, and special project assistance. This also provides an excellent leadership opportunity among Seneca's administrative support team. By working alongside the executive team and Executive Assistant, the Senior Administrative Assistant is uniquely poised to receive mentorship and guidance from leaders in the nonprofit and mental health field, while also gaining insight into a macro-level view of agency programs, practices and initiatives.

"Being a Senior Administrative Assistant at Seneca always keeps me on my toes. As someone who enjoys a new challenge, this position is perfect because no day is the same. Being able to see programs and the agency at a broader level gives me the advantage to find ways to solve problems or issues from a different perspective. The actual work I do makes my job interesting, but what keeps me around is the amazing group of people I work with here at Seneca. Nothing compares to working alongside passionate folks who care deeply for the kids and communities we serve."

* Seneca Employee

Seneca Family of Agencies is committed to providing traditionally marginalized communities a network of outstanding mental health, community based, and educational services. We are committed to building a diverse staff and strongly encourages people of color to apply. Our programs are deeply engaged in conversations and trainings on Diversity, Equity, and Inclusion in order to bring equity and justice to the youth and families we serve.

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Responsibilities

* Process all mail and information to and from the Executive Office
* Prepare correspondence and special project documents
* Collaborate with Executive Assistant in maintaining the Executive Officers' schedules
* Make necessary arrangements for meetings and events, including purchasing refreshments, scheduling rooms, sending notices, and contacting attendees
* Assist Executive Assistant in maintaining all aspects of the Board Meetings, Administrative Meetings and Program Directors' Meetings
* Maintain all of the Executive Officers' files; make supply purchases for Executive Office
* Coordinate projects as directed by the Executive Officers or the Executive Assistant
* Serve as liaison for staff communication with the Executive Officers
* Distribute information and assignments, and develop and track reports as directed by the Executive Officers or the Executive Assistant
* Manage telephones as needed

Qualifications

* Bachelor's degree
* Excellent organizational, analytical, writing, and communication skills
* Proficiency with the Microsoft Office, Adobe suite products, and electronic databases
* Ability to prioritize projects and multitask
* Ability to work as a team member
* Own vehicle, valid driver's license and clean driving record
* Clearance of TB test, fingerprints, and any other mandatory State/Federal licensing or certification requirements
* Proof of COVID-19 vaccination

Schedule

* Full-time
* Monday - Friday, 9am - 5pm

Benefits

* Starting at $ 25 per hour. Actual salary is dependent on creditable experience above the minimum qualifications
* Additional compensation provided upon passing bilingual language proficiency exam
* Comprehensive employee benefits package, including medical, dental, vision, and chiropractic coverage, partially paid premiums for dependents
* Employer-paid Employee Assistance Plan
* Scholarship opportunities, ongoing training, and professional development opportunities
* 4 weeks of flexible Paid Time Off
* 403b Retirement Plan

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