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Executive Assistant - 6 mo. CONTRACT (to start) - $63/hr.

Company: Vaco Staffing
Location: Oakland
Posted on: November 19, 2021

Job Description:


  • 6-month contract (could extend/or convert)
  • Position sits in Oakland, CA office
  • $63.00/hr.What We Need:We're looking for an Executive Business Partner to support our VPs and Senior VPs in Engineering. This highly responsive individual must be a quick thinker & have the ability to work under pressure with a variety of projects with minimal supervision. Exercising good judgment and maintaining a realistic balance among multiple priorities is second nature to you.What You'll Do:
    • Strong communication and organizational skills, impeccable follow through on tasks and details, and the ability to be flexible and adaptable in response to changing priorities and needs
    • Review, update, and manage complex calendars based on VPs leadership and team priorities with prompt and sound decision-making skills
    • Manage attendees, staff agenda, and logistics of all recurring meetings and departmental events while anticipating conflicts and solving scheduling issues
    • Execute logistics and strategic coordination of team building events, happy hours, holiday dinners etc.
    • Maintain a high level of confidentiality at all times, discernment and judgment, act as an extension and representative of your executives
    • Dynamic team player with an ability to offer suggestions and improvements to processes, and work effectively with all personalities
    • Prepare and submit expense reports
    • Manage team staff meetings, track agenda items and manage team goals via OKRs
    • Collaborate effectively with other Executive Business Partners on high level projects and company wide events
    • Assist in executing team building events and managing budgetary approvalsQualifications:
      • 3-4 years of professional EA experience, including experience supporting VP level and their teams
      • Bachelor's Degree
      • Experience working at a tech startup highly preferred
      • Expert-level skills with G-Suite (Calendar, sheets, docs) a must
      • Passionate about our mission, products, and able to speak to our technology / industry

Keywords: Vaco Staffing, Oakland , Executive Assistant - 6 mo. CONTRACT (to start) - $63/hr., Human Resources , Oakland, California

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