Senior Payroll Specialist
Company: Public Health Institute
Location: Oakland
Posted on: June 20, 2022
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Job Description:
The Public Health Institute (PHI) is an independent, nonprofit
organization dedicated to promoting health, well-being, and quality
of life for people throughout California, across the nation and
around the world. As one of the largest and most comprehensive
public health organizations in the nation, we are at the forefront
of research and innovations to improve the efficacy of public
health statewide, nationally, and internationally.--Position
SummaryThe Senior Payroll Administrator is responsible for all
aspects of payroll administration. This includes the supervision of
a Payroll Data Specialist. This position is currently remote, and
is expected to return to a hybrid office model in 2022 with part
time in the office and part time working remotely in the Oakland,
CA area.--Essential Duties & ResponsibilitiesPayroll
Functions:----- Provides supervision, direction and training to
Payroll Data Specialist----- Supervises payroll and payroll tax
administration and ensures all deadlines are met----- Assist
manager with development, implementation and maintenance of payroll
procedures and processes----- Handles the Absence Management
functions and is the backup person for the Donated Leave
administrator----- Ensures the accurate calculation of all payments
processed through audit and review of pre-payroll audit
reports----- Reviews payroll data, calculations and new hire
information including tax information uploaded or entered into the
payroll system.----- Ensures timely and accurate processing of all
recurring additional payments----- Handles and produces the payroll
data to general ledger process as well as the labor distribution
process----- Stays current with State & Federal employment law
regulations, including FLSA regulations communicating updates to
upper management----- Assist manager to ensure consistent payroll
and payroll tax system configuration for federal, state and local
law and regulation compliance----- Assist manager to ensure timely
and accurate payroll and payroll tax data reports and meets
distribution deadlines----- Handles the setup of any new tax
jurisdictions when new state work locations are established--Other
Functions:----- Maintains confidential documentation and
information----- Ensures data integrity, report writing and
analyzing data flows for process improvements----- Writes,
maintains and supports a variety of payroll reports or queries-----
Handles all general financial, ERISA, and workers' comp audit
reports----- Reviews and evaluates staff annually----- Acts as
liaison with IT staff on issues related to company ERP----- Assist
manager with system configuration, tests and implementation of
appropriate modules (payroll, absence management) for ERP
conversions and upgrades----- Liaise with vendors--Minimum
Qualifications----- Minimum 7 years payroll administration
experience----- Multi-state and international payroll
experience----- Experience in PeopleSoft, Lawson, ADP, Report
Smith, MS Excel and MS Access highly desired.----- Knowledge of
State and Federal tax laws and procedures, including knowledge of
State and Federal wage and hour law.----- Understanding of HR and
accounting principles----- Ability to multi-task and prioritize and
plan work activities----- Excellent attention to detail----- Strong
organizational and time management skills----- Strong mathematical
and quantitative skills----- Strong interpersonal skills-----
Ability to effectively interact with all levels of employees in a
professional manner.----- Strong leadership and process
improvement----- Ability to manage and respond effectively to large
volumes of employee inquiries or complaints via phone, e-mail, fax
and correspondence----- Able to plan, supervise and review work of
subordinates----- Account Reconciliation--EDUCATION----- Bachelors'
Degree required or 4 years of additional payroll experience.-----
Certified Payroll Professional certification desired--Important
Information----- This position is currently remote, and is expected
to return to a hybrid office model in 2022 with part time in the
office and part time working remotely in the Oakland, CA area.
Keywords: Public Health Institute, Oakland , Senior Payroll Specialist, Human Resources , Oakland, California
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