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Legal Accounting Specialist

Company: Adams & Martin Group
Location: Oakland
Posted on: November 19, 2022

Job Description:

We are a national Plaintiff's law firm handling civil, complex litigation on behalf of individuals, classes and corporate clients.Currently seeking a full-time Legal Accounting Specialist to join the in-house Accounting Department in our East Bay Area office. This position works directly with the Firm's Accounting Manager and Bookkeepers, and responds to the needs of management, vendors, and clients.*If you are interested in applyingf or this position, please email your resume to sferrel@adamsmartingroup.comDUTIES & RESPONSIBILITIES:

  • Receive and process A/P, ensure proper classification, code, and approve in a timely manner; maintain an accurate and ongoing record of invoices received
  • Assist with preparation of check runs and manage payments in an organized and timely manner; attach invoices or draft cover letters to accompany payments as necessary
  • Verify A/P data for all vendor accounts by periodically reconciling statements
  • Monitor A/P aging reports and outstanding A/R, and follow up on past due accounts
  • Track cost splits with co-counsels by case, and follow up with co-counsels on status of payment as necessary
  • Assist with lit fund management
  • Assist with general ledger review
  • Pull monthly costs for print/copy costs and postage, and related data entry
  • Develop and maintain Excel spreadsheets
  • Prepare fees and costs reports for legal teams as needed
  • Data entry of credit card or invoice transactions as needed
  • Research and reconcile credit cards and expense reports as necessary
  • Pull together backup documentation as needed
  • Assist with audit support
  • Assist with electronic file organization and maintenance
  • Act as backup for all positions on the accounting team
  • Special projects as requested
  • Assist management, legal teams, and accounting with any A/P or A/R questions and vendor issues
  • Communicate frequently with management, legal teams, accounting team, co-counsels and vendors via phone and emailQUALIFICATIONS:
    • High School Diploma, Associates Degree or equivalent preferred
    • 3-5 years of Accounts Payables experience in a professional office, preferably in a legal environment
    • Expertise with QuickBooks required -
    • Strong proficiency with MS Excel and Outlook required
    • Ability to calculate, post and manage accounting figures and financial records
    • High degree of accuracy, attention to detail and confidentiality
    • Excellent data entry and organizational skills
    • Excellent written and verbal communication
    • Excellent analytical, problem solving and decision-making skills
    • Ability to work independently and still be a team player
    • Ability to work under pressure, and meet weekly and month end deadlines*This is a full-time position. We offer a benefits package, including medical, dental, vision, life, short term disability, accident, critical illness and hospital indemnity. We also offer up to 14 paid holidays, 20 PTO days, and 401(k) with match.**If you are interested in applyingf or this position, please email your resume to sferrel@adamsmartingroup.com - -We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Adams & Martin Group, Oakland , Legal Accounting Specialist, Legal , Oakland, California

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