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Executive Administrator

Company: DEEM
Location: Oakland
Posted on: February 16, 2020

Job Description:

Description

At Deem, we create products that give employees everything they need to make better travel decisions, wherever they are. With the most intuitive, secure, and powerful travel solutions, companies save money, their employees stay connected, and everyone gets more done. That's why more businesses are embracing Deem.

Deem is used by more than 50,000 corporate customers and plugs into the world's largest travel management companies and expense providers. The company is headquartered in Silicon Valley, California, with offices in Bangalore, India and Dublin, Ireland.

Deem is wholly owned by Enterprise Holdings, the world's largest car rental provider, and an industry leader in mobility and technology. Enterprise Holdings is one of the top global travel companies, ranking ahead of all other car rental companies, many airlines and most cruise lines, hotels, tour operators and online travel agencies, based on its annual revenues.

Calling all office professionals, champions of details, problem solvers...We are looking for a highly competent, multi-tasking, fearless Executive Administrator to join our team and help keep us on track to success. If you're a driven, positive, self-starter ready to roll up your sleeves and assist in continuing to make a great place to work, then you may just be the one we are looking for!

What You'll Do

  • Provide professional administrative support to the three executives and ensure organized, efficient operations.
  • Manage and maintain busy calendars.
  • Coordinate domestic and international travel arrangements; create detailed itineraries.
  • Act as the face of Deem for guests and visitors to the Oakland office
  • Arrange internal and external meetings, including lodging and meeting accommodations, for groups large and small.
  • Handle sensitive business and confidential information with discretion, tact, and diplomacy.
  • Compile, edit, and create documents using MS Office and Google Suite.
  • Tackle other administrative tasks such as processing mail, filing, etc.
  • Collaborate with Office Manager to make our office an exciting and productive place to work.
  • Team with others in organizing fun and meaningful workplace events.
    What You Bring (Experience & Qualifications)
    • Bachelor's degree or equivalent work experience
    • 3+ years' related experience and specifically experience supporting individuals at the executive level
    • Proficient in Microsoft Office and Google Suite applications
    • Successfully supported several executives and collaborated with others to support team, departmental and office activities.
      Attributes:
      • High customer service orientation - highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times
      • Committed to improving the status quo -Willing to ask questions, will say what's on your mind and are willing to make a suggestion, even if it is turned down
      • Sweats the small stuff - strong attention to detail, accuracy, and follow-through, particularly when under pressure
      • Organized - excellent at time and project management, has clear systems and composure to deal with multiple competing priorities at once while keeping constant sight of the overall objectives
      • Relationship-oriented - extremely people focused with energy and enthusiasm. Demonstrates respect for all individuals at all times
      • Good judgment - highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practical
      • Trustworthy - discreet (you will be privy to confidential information)
      • Flexible - must be able to perform successfully in a fast-paced environment; doesn't get frustrated by priorities changing; open to feedback, adjusts to different working styles
      • Team player - proactively seeks opportunities to help others, will go above and beyond in order to get the job done
      • Self-motivated - a "can-do" attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility
        NOTE: Deem's HQ is in SOMA in San Francisco and will be moving to Oakland just off the 12th Street BART in March 2020

        We are an E-Verify company.

Keywords: DEEM, Oakland , Executive Administrator, Other , Oakland, California

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