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Billing Assistant

Company: Energy Solutions
Location: Oakland
Posted on: May 3, 2021

Job Description:

At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. For 26 years weve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers. Our market-based products deliver environmental and resource solutions that are better for business and better for society.

We are currently seeking a full-time Billing Assistant to join our Finance team. The Billing Assistant is a key position within our Finance Team that assists with the revenue cycle. The duty primarily involves the timely and accurate creation of invoices and following up with clients for approval and collection. The position may also assist with light accounts payable responsibilities as needed. Must be willing to learn our online accounting system (Unanet) and possess adequate Excel skills. Must have strong communication skills.

Billing Responsibilities

  • Reports to Senior Billing Manager
  • Post revenue and create invoices in our Unanet accounting system
  • Work with project managers to create cover letters for invoices
  • Gather expense receipts and scan to PDF when necessary
  • Create Excel reports as supporting documents for invoices when needed
  • Assemble invoice packages into PDF files
  • Work with project managers to review and approve invoice packages
  • Email and mail invoice packages to clients
  • Archive completed invoices in an online repository
  • Audit rates and other client requirements for accuracy
  • Follow up with clients (mostly PG&E) for payment approvals
  • Post PG&E invoices in PG&Es online AP system when approved for payment
  • Assists with month end and year end closing and audits as needed
  • Assist with Accounts Payable Responsibilities as Needed:
  • Submits in Unanet Subcontractor Invoices ensuring that billable charges are posted to the correct Project and task codes
  • Receives vendor invoices, obtains approvals to pay and submits in Unanet for posting and payment
  • Posts weekly rebate incentives in Unanet for payment
  • Scans, emails, and mails copies of incentive checks
  • Assists in monthly credit card reconciliation

Minimum qualifications:

  • Knowledge of General Accounting Procedures
  • Experience, or willingness to learn and become proficient in the use of Unanet, Excel, Word, Outlook, SharePoint, One Note and QuickBooks
  • At least 1 3 years general accounting experience

Key Competencies

  • Attention to detail and accuracy
  • Ability to meet deadlines
  • Organization and prioritization
  • Work independently
  • Respect Confidentiality
  • Good Communication Skills
  • Teamwork
  • Problem solving Skills

Our BART-accessible office is located in downtown Oakland, California. Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package, including medical, dental and vision insurance, and other pre-tax contribution plans.

To apply for this position, please visit https://energy-solution.com/company/careers/ . In your cover letter please include your available start date. For more information about Energy Solutions, please visit us on our website at www.energy-solution.com .

Information will be requested to perform a compulsory background check; drug screens are required and authorization to work in the U.S. indefinitely is a precondition of employment

Keywords: Energy Solutions, Oakland , Billing Assistant, Other , Oakland, California

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