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Retail Buyer and Inventory Manager*

Company: Oakland Museum of CA
Location: Oakland
Posted on: June 6, 2021

Job Description:

The Retail Buyer and Inventory Manager works with the Director, Marketing & Communications to meet revenue goals for the brick & mortar and online store at OMCA through the sourcing, selection, and management of merchandise in accordance with the museum’s mission.


The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons. 



  • Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, anti-racism and institutional relevancy for the future;
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement;
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives;
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.
  • All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role



  • Develop merchandise plans in response to attendance and revenue targets.
  • Source and purchase merchandise at the best available discounts and take advantage of special offers that allow the highest profit margins and best terms available to optimize profits and minimize expenses for product that is consistent with the OMCA’s mission, brand, and programming, and furthers OMCA’s community impact.
  • Wherever possible and appropriate, work with small business vendors from the local community.
  • Oversee the store's product development program of exclusive branded merchandise for special exhibitions and regular store stock to include licensing activities, contract negotiation, project management, vendor and artist relations, by working collaboratively with internal stakeholders such as curators, designers, and marketing and communications team members.
  • Support development and procurement of custom product for internal Museum marketing, promotion, recruitment or fundraising purposes
  • Ensure proper inventory control in accordance with OMCA requirements, including monitoring and tracking merchandise performance and the management of aged inventory, markdown, and liquidation strategies.
  • Manage the maintenance of the computerized inventory system, including entry of new items, and prepare regular inventory reports.
  • Report inventory sales trend observations based on point-of-sale reports, staff observations, and customer requests.
  • Plan and manage annual inventory and cycle counts, and work with Assistant Manager, Ticketing and Retail and finance department regarding reconciliation of count for accurate and timely completion of scheduled inventories and database maintenance.
  • Create and maintain effective relationships with publishers, distributors, merchandise vendors, and other suppliers of goods and services for the store. 
  • Create merchandising strategies in collaboration with the marketing, design, and ticketing and retail sales teams to drive traffic into the store.
  • Provide sales associates with information about the origins of products and their connection to the OMCA mission to facilitate guest sales and service.
  • Mentor sales associates on modern merchandising techniques so they can assist with the design and execution of displays.
  • Train sales associates on retail POS.
  • Assist with store sales and guest service as needed.


  • Ability to deliver results, facilitate and influence others and problem solve beyond temporary solutions
  • 3-5 years work in retail buying and sales
  • Understanding of the principles and practices of retail merchandising, including point-of-sale promotions and markdown strategies
  • Knowledge of computerized point-of-sale (POS) systems (experience with Shopify and Counterpoint POS a plus)
  • English language proficiency in both spoken and written form 



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

  • Museum environment involves both indoor and outdoor working conditions
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities
  • Engage with diverse visitor populations for extended periods of time throughout the campus
  • Ability to work a flexible schedule, including evenings and weekends
  • Ability to lift up to 25 lbs. 



The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and the surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.

Keywords: Oakland Museum of CA, Oakland , Retail Buyer and Inventory Manager*, Other , Oakland, California

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