Company: Galileo Headquarters
Posted on: June 6, 2021
Galileo is looking for a people driven and detail-oriented Office
Coordinator to join our Oakland Headquarters team and to support
our day-to-day office operations. The ideal candidate is an
extremely organized and energetic self-starter who thrives on
streamlining and executing a wide range of administrative tasks,
while supporting the success of a team. This is a rare opportunity
for anyone who values working in a strong, collaborative
environment and wants to learn from and work closely with the
leaders of award-winning Galileo programs.
We value divergent thinkers who bring various experiences and
viewpoints to the table at Galileo. We strongly encourage members
of underrepresented groups and people of diverse backgrounds to
Who are you?
You’re inspired by Galileo’s mission, purpose and
You believe that the world needs innovators, and working in a
professional, welcoming, deeply camp-inspired environment is
something you’re ready to explore or sign up for.
You can juggle—and juggle well.
You can manage a variety of projects and interface with a variety
of personalities simultaneously. Changing deadlines? Multiple
stakeholders? Easy breezy. You manage your time well, know how to
prioritize, and are meticulous about the details.
You love working behind the scenes.
Supporting the success of your teammates is what makes you tick.
You don’t need (or want) the spotlight, and you’re happy when
others shine bright because of what you’ve done.
You make it possible for others to do their jobs exceedingly
You’re a critical thinker and a servant leader who’s continually
looking for the best way to reach a goal, and nothing brings you
more joy than setting others (and yourself) up for success. “Yes,
and . . . ” is your mantra.
You understand that even the most basic things matter.
The mundane isn’t mundane to you. You view tasks like sorting the
mail, cleaning the kitchen, answering the door and phone, and
wiping down tables (just to name a few) as critical to how we
operate. A well-run office, a clean inbox, and clean whiteboards
represent a stellar staff and office experience and give you deep
personal satisfaction. You do whatever is needed, whenever it’s
needed, without worrying about whether it’s “your job” or
You’re deeply accountable and determined to get the job done
There’s a big difference between delivering and delivering
excellence. You live and breathe that difference, and see it as
your place to bring it to fruition. You meticulously leave
everything you touch better than you found it.
Who are we?
We think the world needs innovators. We also think kids who learn
to explore and fail without fear—the essence of innovation—are
happier, more creative and more confident when faced with life’s
challenges. And we think kids with these skills are more likely to
change our world and be the masters of their own.
It takes a village to bring best-in-class, ever-evolving camp
programs to tens of thousands of campers each summer. At HQ, we
believe that we
are Galileo; through the work of each contributor and team, we
bring our values to life, and constantly make our company and
culture better. Because here, values aren’t just lip service — we
aim to be more visionary, courageous, collaborative, determined and
reflective each day, and back that effort up with structure to
ensure our success. People who work hard, seek feedback to improve
their work and themselves, feel deeply accountable for excellent
work product, and play well with others tend to thrive in our
We like each other, we joyfully work hard together, and united by a
shared dedication to our mission to create a world of fearless
innovators, we encourage innovation in everything we do. We’re also
a certified B Corp, and uphold a company-wide commitment to
Inclusion & Diversity,
camper inclusion and broadening our impact.
about our purpose from our CEO & Founder, Glen Tripp.
What’s the job, really?
You’ll keep the office running in tip-top shape.
You’ll make sure the office runs—and runs well. With a bright smile
and kind demeanor, you’ll answer the door and greet guests, manage
the kitchen cleaning and janitorial schedule, interface with the
landlords of both local and remote teams and ensure resolution on
issues, manage office supplies and meeting rooms, help with basic
printer and fax functionality, coordinate the safety and security
plan and alarm system, and more. In doing so, you’ll lead by
example and be an everyday hero to every single member of our HQ
You’ll support the work of our executive team.
You will manage calendars, schedule and coordinate meetings, manage
the logistics of our annual offsite, book travel, manage email,
print/collate/scan/file documents, participate in team meetings
(take notes, drive action items, setup technology), complete
expense reports and submit invoices, and provide all kinds of other
administrative support as needed and directed. You might do
research, take on special projects, and run an errand or two here
You’ll help facilitate core events of the Galileo staff
From all-hands meetings to our annual summit, you’ll support behind
the scenes to ensure our team is informed, involved and
You’ll help wrangle technology and use it to be
You’ll get familiar with and help administer basic tech functions
across the company—including managing the information on our office
intranet site. You’ll respond to incoming tickets for company-wide
support. You’ll manage everything from ensuring our video
conferencing system works and is set up properly to making sure the
entire phone system is working. You’ll also support the technology,
field operations and camp support teams on projects as
You’ll support a solid return to office.
As the world begins to open back up within the COVID-19 context,
you’ll help support the protocols and considerations needed to
re-open the office safely for co-workers and colleagues and help
support a similar implementation for our summer camp
What are we looking for?
College graduate, or equivalent combination of work experience
At least one year of experience in an administrative/office support
capacity and proven ability to execute discretion, tact, and calm
Multi-stakeholder project management experience highly desired,
with the ability to handle multiple assignments, vendors, and
deadlines with a strong attention to detail and ability to
accomplish a great deal
High level of comfort with technology including strong command of
Microsoft and Google Suites, and the ability to learn new systems
quickly; experience using Salesforce a plus
Warm, welcoming, and professional attitude and disposition, with
excellent written and verbal communication and interpersonal
Research shows that while men apply to jobs when they meet an
average of 60% of the requirements, women and other
underrepresented people tend to only apply when they match all
criteria. Even if you don't necessarily meet every checkbox in this
job description, but you think you have what it takes, we encourage
you to still apply. We'd like to learn more about you and see if
you could be a great fit for Galileo.
These requirements are representative of those that must be met by
an employee to successfully perform the essential functions of this
job, with or without reasonable accommodation:
Occasionally lift and carry up to 30 lbs.
Constantly operate a computer (including typing,
Frequently remain in a stationary position for extended periods of
Frequently move about inside the office
Constantly communicate in-person, and
Occasionally ascending or descending stairs
Benefits & Compensation
$20.00 per hour
Employee medical and dental benefits provided by Galileo;
employee-paid dependent care and multiple ancillary benefits
Generous parental leave and extensive support with leave
We believe that a balance between work and life is essential to
happiness and success, so work hard and take the time you need; 20
personal days per year.
For team members with kids, we offer significant discounts on camp
Galileo Learning Headquarters, 1021 Third Street, Oakland, CA
Keywords: Galileo Headquarters, Oakland , Office Coordinator, Other , Oakland, California
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