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Payroll Specialist

Company: AC Transit
Location: Oakland
Posted on: June 7, 2021

Job Description:


AC Transit is actively searching for qualified candidates for the Payroll Specialist position. Under direction, performs the full range of payroll preparation, processing, and confirmation functions for the timely and accurate completion of payroll for District employees; and may participate in special payroll or accounting projects. This is the experienced level within the Payroll Specialist series. There are three (3) levels within the Payroll Specialist series, which are distinguished from one another by the technical complexity of the assigned duties and the level of discretion and independent judgment exercised.

Positions in the Payroll Specialist series are flexibly staffed to meet the needs of the District. Positions at the experienced level are normally filled by advancement from the entry-level and promotion is subject to the following: (i) management affirmation that the incumbent is performing the full range of duties assigned and (ii) after gaining requisite experience and demonstrating proficiency which meets the minimum qualifications of the next higher-level classification.

Representative Functions

  • Audits employee time and labor based on data submitted by the various District departments, Timekeepers, and clerical staff; and interacts with Timekeepers as required to verify data and resolve discrepancies.
  • Analyzes pay-line data, verifies accuracy, and makes appropriate adjustments.
  • Runs queries to validate data from the time and labor interface (OTS), analyzes information, and updates databases and spreadsheets as needed.
  • Calculates final paycheck amounts for retiring or terminating employees; and processes monthly paychecks to retirees.
  • Enters employees' exception time into appropriate databases, confirms data, and distributes exception time forms to Timekeepers and clerical staff.
  • Analyzes data in order to determine retroactive pay adjustments.
  • Runs queries to confirm supplementary payments awarded to employees eligible for special incentive programs.
  • Enters wage levies and garnishment amounts into employee payroll deductions.
  • Processes accounts payable checks (PYAP) for payroll deductions, child support, union dues, and garnishments.
  • Responds to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns.
  • May provide task-specific training to new and/or subordinate staff at the direction of the Controller or CFO.
  • Maintains and updates computer-based and paper files for retention of payroll.
  • May participate in ad-hoc or ongoing payroll or accounting projects at the direction of the Payroll Administrator, Controller, CFO or designee.
  • Performs related duties as required.

Minimum Qualifications

Education: Equivalent to a high school diploma.

Experience: Equivalent to three (3) years of recent and verifiable experience at the technical clerical level in a payroll position and/or two (2) years of experience at a level equivalent to the District's classification of Assistant Payroll Specialist.

Keywords: AC Transit, Oakland , Payroll Specialist, Other , Oakland, California

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