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Human Resources Coordinator

Company: First Place for youth
Location: Oakland
Posted on: May 15, 2022

Job Description:

JOB SUMMARY: The Human Resources Coordinator is a conceptual thinker with superb organizational and time management skills. The HR Coordinator will provide support to HR department by performing various administrative and clerical tasks. The individual must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment. The position Supports the Human Resources Department in specific areas of HR services including filing, HRIS system data entry, clerical support, benefits, Worker's Compensation, special projects and related administrative duties. Essential Duties and RESPONSIBILITIES include the following. Other duties may be assigned.

  • Assist with day to day operations of the HR functions and duties and provide administrative support to Human Resources team members
    • Process HR vendor invoices for payment with accounting. Title IV training documentation
      • Maintain and audit Personnel Files, I-9 Binder, HRIS.
        • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, compliance filings, etc.)
          • Coordinate HR projects (meetings, training, surveys, etc.)
          • Coordinate communication with candidates and schedule interviews
            • Conducts or acquires background checks and employee eligibility verifications. Work closely with the team to ensure all pre-employment screening has been completed.
            • Administer New hire onboarding including New Hire Paperwork
              • Provide employee support for benefits administration enrollment, benefits system administration, and benefits invoice reconciliation.
                • Assist with constructive and timely performance evaluations process.
                  • Develop and maintain employee files, Community Care Licensing (CCL) and other pertinent employee information. Manage and maintain hard copies and electronic copies.
                    • Implements new hire orientation and
                    • Manage COVID protocol process and all reporting documents with Med Expert
                      • Lead HR efforts in preparing and responding to internal and external audits
                        • Respond to HR Inbox and HR ticketing system
                          • Provide support with employment verifications, loan forgiveness, vacation buy back, and bereavement leaves docs. QUALIFICATIONS AND POSITION COMPETENCIES:
                            • Bachelor's degree in Human Resources or related preferred
                            • At least 2 years of Human Resources experience
                            • Effective HR administration and people management skills.
                            • Understanding of HR functions and best practices and knowledge of commonly-used concepts, practices, and procedures within HR desired.
                            • Diversity, Equity, and Inclusion - - Ability to work in diverse environments and employee-base. Committed to First Place for Youth's dedication to thread accountability across all efforts to support and sustain a racially equitable organization. Demonstrate a passion of advancing organizational DEI objectives and influencing others to approach all work with an equity lens. Promote processes and communication that encourage organizational cultural competence and inclusion.
                            • COMPUTER and TECHNOLOGY SKILLS - Proficiency with MS Office applications including MS Word, Excel, PowerPoint and Outlook. Strong technical capacity to handle set up and to train others in use of current technology.
                            • IMPECCABLE ETHICAL INTEGRITY -High levels of personal and professional integrity with an ability to maintain confidential information concerning personal, financial, or medical matters.
                            • COLLABORATIVE ABILITY - Collaborative work style and the ability to either take direction or work independently as the situation requires.
                            • COMMUNICATION SKILLS - Strong oral and written communication skills including the demonstrated ability to research assimilate and analyze information, compose documents, and present data in a clear and concise manner to appropriate personnel.
                            • CREATIVITY AND FLEXIBILITY - Ability to think outside the box and to revise course as needed. Strong capacity to develop solutions to tactical challenges in order to advance defined strategic direction.
                            • Approach to Work - Professional and diplomatic approach. Able to remain calm and positive in a highly demanding work environment.
                            • AVAILABILITY for occasional evening and weekend work.
                            • NONPROFIT is a plus. Core Competencies - required of all staff for successful performance at First Place.
                              • RELENTLESS PURSUIT OF EXCELLENCE - Intentional use of data to improve performance - Possesses strong drive, initiative and motivation - Detail and results orientation --- Demonstrates good work habits --- Resiliency in persisting through setbacks - Demonstrated success, with the ability to think strategically while executing tactically within a resource-constrained environment.
                                • STRATEGIC THINKING - Seeks and utilizes resources to inform and contextualize own work - Thinks interdependently, framing the goals of one department/project within the entire vision --- Synthesizes information to make astute recommendations and/or decisions --- Prioritizes goals for success.
                                  • INVESTMENT IN OTHERS - Creates an environment that maximizes the return on investment in others --- Collaborates to set and achieve goals that comport with First Place's mission, strategic plan and desired measurable outcomes --- Creates and utilizes development opportunities to address individual needs and capacity to accomplish performance objectives --- Creates and identifies opportunities for recognition of success --- Provides supportive environment to learn from mistakes.
                                    • EFFECTIVE COMMUNICATION - Courageous, strategic, clear and direct communication that resolves discrepancies and overcomes challenges and obstacles to organizational success - Ability to respectfully ask questions, challenge, and communicate both positive and difficult messages to subordinates, superiors, peers and youth - Sound judgment regarding the appropriateness of guarding confidentiality to protect the privacy rights of colleagues or youth - Strong verbal and written communication skills.
                                      • COURAGE - Asks questions in order to learn and encourage dialogue --- Willing to make mistakes and to be accountable for own work --- Speaks about issues truthfully and without blame --- Leads by example, displaying behavior that respects the mission, youth and First Place --- Holds high expectations for self, one another and for our youth. Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. PI176518381

Keywords: First Place for youth, Oakland , Human Resources Coordinator, Other , Oakland, California

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