Data and Operations Assistant
Company: Rose Foundation for Communities and the Environmen
Location: Oakland
Posted on: June 19, 2022
Job Description:
About the Rose Foundation for Communities and the EnvironmentFor
30 years, the Rose Foundation has supported grassroots initiatives
that inspire community action to protect the environment, community
health, and people's rights. Our community-based grantmaking
approach has earned national recognition for building grassroots
power for conservation and social justice causes, and our New
Voices Are Rising youth leadership program trains Bay Area high
school students to step forward as the next generation of
environmental justice leaders.Position SummaryThe Data and
Operations Assistant plays a vital role in maintaining the Rose
Foundation's data management systems, income processing, and IT
systems, which span across all departments. The Data and Operations
Assistant is a key member of the operations team, supervised by the
Operations Director and working closely with our programs and
operations staff to support data integrity and positive donor and
funder relationships. This position is a great opportunity for
someone who is eager to learn the ins and outs of nonprofit
operations and is ready to grow their nonprofit career. They will
get first-hand training on key platforms, including Salesforce.Who
Should ApplyThey care deeply about the planet, people, social
justice, and community equity. They are eager to learn about
nonprofit operations and to grow their skillsets across
development, operations, and financial functions. They are
comfortable managing backbone administrative functions, which is
crucial to the success of the organization. They are
detail-oriented, highly organized, and possess capable
interpersonal, communication, and computer skills. They are
comfortable working with data and learning a variety of software
applications. They enjoy playing a crucial supporting role in a
small, highly collaborative team, but are also comfortable working
independently and taking ownership of their projects.We value a
diverse team whose lived experiences inform their relationship to
social justice and community equity work. We encourage BIPOC
(Black, Indigenous, People of Color) folks to apply, as well as
candidates who identify as women, femme, non-binary, or LGBTQ+. We
encourage candidates who are comfortable conversing in Spanish, or
another language commonly spoken in California communities of
color, to apply.Roles and ResponsibilitiesThe responsibilities of
the Data and Operations Assistant include, but are not limited to,
the following:Data Management (40%)
- Maintain our Salesforce donor and contact database, including
entering donations, grants, pledges, and prospects, and entering
and updating contacts to ensure the accuracy of our database.
-
- Process daily accounting entries in our accounting software
(AccountEdge).
- Regularly extract and enter donor and donation information from
third party platforms such as Network for Good, YourCause.com and
Workplace Giving into our data tracking systems (AccountEdge and
Salesforce).
- Prepare financial reports in Excel as directed by the Finance
Director.
- Maintain campaigns, reports, and mailing lists within the
database. Produce campaign, donor/donation/grant, and other reports
as needed and requested.
- Maintain electronic files (and hard copy as needed) related to
events, grants received, individual donors and donations, and
fiscally sponsored projects.
- Maintain regular reconciliation between data management systems
(including Salesforce, AccountEdge, Foundant, and email marketing)
to ensure accuracy and consistency of information.
- Conduct already established monthly and quarterly updates,
healthchecks, and backups for our data management
systems.Development and Communications Support (30%)
- Coordinate with the Development Director to produce, send, and
track timely and accurate donation acknowledgement letters and
emailed receipts for grant payments, individual donations, and
specialized sources, including legal settlements. Tailor letters as
appropriate for specific gifts and donors, and review work for
grammatical accuracy and tone.
- Coordinate with the Development team to produce mailing and
emailing lists for appeal campaigns, newsletters, event promotion,
and more. -IT and Systems Support (20%) -
- Support staff in troubleshooting day-to-day IT issues,
including connecting staff with our external IT consulting firm as
needed.
- Support onboarding of new hires by setting up new computers and
accounts, and support offboarding transitioning staff by closing
necessary accounts and securing any Rose Foundation hardware.
- Manage the issuing and retrieval of Rose Foundation
hardware.
- Maintain records of Rose Foundation IT systems and processes.
-Participate in and Strengthen Organizational Initiatives (10%)
- Support all-hands-on-deck projects, like our Film Fest and
Grantee Convening. -
- Plan, lead, and/or contribute to activities that develop our
team as a whole. -
- Promote the organizational mission, and join in the stewardship
of organizational well-being.Qualifications
- Minimum 2-years' experience in a relevant office
administration, data management, or finance role.
- Highly organized, strong attention to detail, and ability to
work under multiple priorities and deadlines with a collaborative
problem-solving approach.
- Proficiency using Microsoft Office Applications (especially
Excel and Word) and be comfortable learning a variety of new
software applications.
- Experience using online data management systems, preferably
Salesforce.
- Comfort with MacOS and ability to quickly learn basic IT
systems and procedures. -
- Customer service mindset: responsive, patient, and engaging
with colleagues and constituents.
- Commitment to environmental conservation, environmental
justice, social equity, and building a strong grassroots activist
base.
- Be willing to occasionally work some evenings and weekend; able
to work at a standard desk for periods of 2 hours or more and lift
up to 25 pounds.Preferred Qualifications
- Two-or four-year college degreeSalary, Hours, and BenefitsThe
Data and Operations Assistant is a full-time, non-exempt, at-will
position. Starting pay is in the range of $52,000-$64,480 annual
salary ($25 to $31 per hour) depending on experience and
qualifications. Benefits include fully paid platinum-level health
insurance (medical/dental/vision) for employee and dependents; sick
leave which exceeds California standards; generous vacation and
paid holidays; Flexible Spending Accounts; and 401k with employer
contribution and match; plus, sabbatical and professional
development opportunities. General hours are 9:30am-5:30pm, Monday
through Friday, but occasional evening or weekend hours may be
required.Workplace ConsiderationsDuring the ongoing COVID-19
pandemic, the Rose staff is partially remote, with the option of
working from the office if fully vaccinated against covid. This
role will require some in-office activities, with regular days at
the Rose office. We continue to monitor local and national public
health guidelines and update our office/work protocols accordingly.
The Rose Foundation will work with the hired candidate to ensure
proper equipment setup and connectivity. Post-pandemic, we continue
to envision a hybrid work environment that emphasizes flexibility
and accommodates workstyles.Our office is in a commuter-friendly
location five blocks from Lake Merritt BART; located near Jack
London Amtrak, AC Transit including the 72R, 12, and Broadway Free
Shuttle, and Oakland's network of bike lanes.The Rose Foundation
provides equal employment opportunities to all employees and
applicants for employment and prohibits discrimination and
harassment of any type without regard to race, color, religion,
age, sex, national origin, disability status, genetics, protected
veteran status, sexual orientation, gender identity or expression,
or any other characteristic protected by federal, state or local
laws.Applications will be reviewed as received. We are looking to
fill this position as soon as possible - please apply early!
Keywords: Rose Foundation for Communities and the Environmen, Oakland , Data and Operations Assistant, Other , Oakland, California
Didn't find what you're looking for? Search again!
Loading more jobs...