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Lead Program Coordinator

Company: Kaiser Permanente
Location: Oakland
Posted on: January 14, 2019

Job Description:

Description: Responsible for providing administrative leadership and regional support to the educational infra-structure of The Permanente Medical Group through team leadership role for management of all aspects of multiple, concurrent education and training programs for TPMG physicians, Residents, TPMG Physician Chiefs-of-Service, TPMG Board of Directors and Physicians-in-Chief. Essential Functions:* Serves as administrative liaison between program manager and others within and outside the organization.* Provides on-site consultative services to facility education departments, providing administrative oversight, budget oversight and resource allocation.* Works independently and in concert with physician.* Directors to ensure local education departments meet regulatory guidelines to maintain appropriate local and regional accreditation.* Manages the documentation and organization of statistics and data in compliance with regulatory agency requirements and guidelines.* Develops strategies for soliciting Special Procedures/Equipment Training proposals from various Chiefs' groups, analyzes requests for training, establishes priorities and makes recommendations to Executive Leadership.* Manages database design and is accountable for tracking to ensure compliance with regulatory agencies related to educational program accreditation and physician licensure.* Reviews and updates Affiliation Agreement Contracts with multiple residency programs. Secondary Functions: This position partners with professional staff (training consultant and/or physician director) to manage all aspects of multiple, concurrent educational programs for TPMG Physicians, TPMG Physician Chiefs of Service, TPMG Board of Directors and Physicians-in-Chief. Responsible for participating in planning meetings, including meetings with physicians, internal and external faculty/speakers, TPMG Board members and Executive Staff. Designs, develops and maintains program databases, checking data for accuracy, designs a graphic look for program, develops registration website, including invitation to physician participants, detailed workshop descriptions, faculty biographical information, and logistical information on all aspects of assigned programs, manages registration to assure appropriate number of attendees for program design; creates confirmation letters and other appropriate correspondence; provides on-site support at venues. Manages program evaluation and wrap up. Basic Qualifications: Experience* Minimum seven (7) years of experience in project management including event and meeting planning experience. Education* Bachelor's degree required, OR four (4) years of experience in a directly related field.* High School Diploma or General Education Development (GED) required. License, Certification, Registration* N/A Additional Requirements:* Thorough understanding of organizational strategic priorities and understanding of educational priorities for TPMG Physicians.* Hotel and vendor contract negotiation skills.* Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications:* Supervisory experience preferred.* Familiarity with Education and Training department functions preferred. Primary Location: California,Oakland,1800 Harrison 1800 Harrison Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:30 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Education / Training Department: Physician Education & Development Travel: Yes, 5 % of the Time Click here for additional requirements >

Keywords: Kaiser Permanente, Oakland , Lead Program Coordinator, Other , Oakland, California

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