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Senior Manager, Construction - Facilities Planning and Management (2021-22)

Company: Oakland Unified School District
Location: Oakland
Posted on: November 19, 2021

Job Description:

Applications will be accepted beginning
Friday, October 29, 2021 12:00 AM
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Send me a copy Senior Manager, Construction - Facilities Planning and Management (2021-22)
1000 Broadway Suite 150
Oakland, CA 94607
Ref.--5190 TITLE: REPORTS TO: Chief of Facilities DEPARTMENT: As Assigned-- CLASSIFICATION: Classified Management FLSA: Exempt WORK YEAR/HOURS: 261 days/7.5 hours ISSUED: Created: October 2017 SALARY GRADE: CFCA 20 BASIC FUNCTION: Under general direction organize and supervise activities for design and construction of school projects within the District. The Senior Construction Manager acts as liaison between the District, school site administrators, parents and staff, architects and contractors to assure the authorized projects are accomplished in accordance with approved policies and procedures; ensures that projects stay within budget, conform to established schedules and project modifications are carried out without delay. The Senior Construction Manager must maintain confidentiality of all personnel matters; some duties will involve access to confidential information concerning employer-employee relations. REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.) ESSENTIAL FUNCTIONS:

  • Plan, organize, direct and control all parts of school projects (K-12) from concept through design and construction to the closeout of project contracts.--
  • Prepare and monitor project budgets, including support for obtaining funding.
  • Coordinate work of a multi-disciplinary development team across organizational boundaries, including design architects and construction professionals.--
  • Coordinate hazmat abatement construction activities with District HazMat consultant.--
  • Control project cost and schedule; review change orders aligned with District governance processes and policies.
  • Make presentations to the school sites to inform them of the project progress; ensure that contractors are maintaining safe work sites and that the needs of the students, teachers and administrative staff at the school sites are being protected.
  • Ensure timely DSA closeout of school projects by working with the architects, contractors, construction managers, inspectors, regulating authorities, and District Buildings and Grounds staff to resolve punch list items and other final activities.
  • Supervise, prepare, or participate in the design and production of final architectural contract documents for a wide variety of small construction and maintenance projects.
  • Plan, organize and direct the work of professional staff; analyze and solve problems; make judgment on all decisions; and deal effectively with government officials.
  • Schedule and budget capital projects; monitor and track project progress and expenditures and implement cost controls; use computer based project management systems; work effectively in a team environment; negotiate and resolve contract disputes; maintain client contractor relationships; and communicate effectively with the public, community groups, other District and City departments, agencies, and private contractors.
  • Maintain knowledge of laws and regulations affecting work scope including, but not limited to: Division of the State Architect (DSA); Americans with Disabilities Act Accessibilities Guidelines (ADAAG); and California accessibility requirements in Title 24 of California Code of Regulations, etc.--
  • Oversee the planning, coordination and management of the construction of assigned school facilities' projects with school staff, architects and contractors; represent the assigned project in the absence of the construction project manager.
  • Confirm that appropriate and timely interim housing is provided for the impacted site when necessary.--
  • Review value engineering plans and project cost estimates are remitted by project managers; serve as the second tier approver before the estimates go to final District approver in the current approval process.--
  • Review and assess project scope documents and recommend changes when necessary.--
  • Oversee the data entry and reporting relative to the facility master plan.--
  • Serve as senior approver, when applicable for progress payments from contractors and architects.--
  • Oversee the bidding of projects with the applicable District offices, i.e., Procurement, and serve as second-level approver for bid documents when necessary.--
  • Attend and provide expertise to meetings with architects and school administrators involving planning issues for on-going and new projects.--
  • Meet with regulatory agencies on state and local levels as necessary.--
  • Oversee inspection of projects; manage project schedule; assuring timely completion of projects; and resolve issues and conflicts with project management staff, vendors, or others.--
  • Report to senior District leadership on the status of project development/construction with other departments as necessary.--
  • Serve as the senior District representative regarding issues that arise from inspectors, contractors, architects, engineers, and testing labs.--
  • Ensure that all final plans and bid documents are remitted in a timely manner with all necessary technical and budgetary details are clear and complete.--
  • Review and approve reports related to construction project activities and reporting in accordance with applicable codes and regulations.
  • Review and verify submitted applications for payment and performs overall fiscal management of multiple construction projects.
  • Review and monitor overall administration of contracts for the architect and related consultants.
  • Supervise project close out and warranty activities.
  • Provide functional direction over areas of responsibility including construction project schedules, cost control, dispute resolution, contract administration, and quality control.
  • Supervise, evaluate and hold accountable the performance and professionalism of assigned staff; interview and select employees, and recommend transfers, reassignments, terminations, and disciplinary actions; plan, coordinate, and arrange for appropriate professional development opportunities for assigned staff.
  • Serve as project leadership in the absence of the construction project manager.
  • Perform related duties as assigned. QUALIFICATIONS: The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position. KNOWLEDGE OF: Construction core competencies: --- Knowledge of construction technology-- --- Knowledge of Engineering, Procurement, and Construction (EPC) industry --- Constructability knowledge --- Knowledge of project budget process and tools --- Knowledge of department budget process and tools --- Knowledge of project controls --- Risk assessment/management
    • Technical aspects of architectural, civil, mechanical, electrical, structural and geotechnical engineering design and specifications; financing, estimating and budgeting, including planning and estimating, calculating overhead, design and construction costs
    • Various funding sources and restrictions; legal requirements for District projects; regulations and regulatory agencies and commissions affecting planning, zoning, design and construction; requirements of final bid packages; construction management techniques and practices
    • Architectural methods and techniques
    • Building Information Modeling (BIM) tools and capabilities and applications to District projects
    • Leadership in Energy and Environmental Design (LEED) rating systems
    • Research methods and report writing techniques
    • Federal, state, and District codes, regulations, policies and procedures related to assigned activities
    • Applicable sections of the State Education Code and other applicable laws
    • Methods to interpret, apply, and explain rules, regulations, policies and procedures
    • Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students and personnel
    • Interpersonal skills using tact, patience, and courtesy
    • Principles and practices of effective leadership
    • Presentation, communication, and public speaking techniques
    • Correct English usage, grammar, spelling, vocabulary and punctuation
    • Computer software, hardware, and related technology ABILITY TO:
      • Effectively and appropriately manage large-scale project scope, budget, and timelines
      • Maintain current knowledge of technological advances in the field
      • Create and use BIM models throughout the construction building lifecycle phases
      • Apply knowledge of LEED requirements to inform District leadership of precertification and full certification options
      • Produce high quality work, including strong attention to detail
      • Explain complex problems and solutions in clear, concise and compelling ways
      • Communicate effectively in English orally and in writing
      • Establish and maintain effective working relationships with others of diverse backgrounds, experience, and personalities
      • Maintain records and prepare reports
      • Prioritize and schedule work to meet schedules and deliverables
      • Work independently to plan, organize, and coordinate projects
      • Analyze situations accurately and adopt an effective course of action
      • Operate personal computer, related software, and other office equipment PREREQUISITES
        • Bachelor degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college) in engineering, architecture, construction management or related field. A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement. A valid Certified Construction Manager (CCM) credential by the Construction Manager Certification Institute (CMCI) may be used to substitute for the degree requirement.
        • Twelve (12) years of construction experience and/or experience related disciplines, and nine (9) years of progressively responsible experience in school planning, design, and construction required
        • Experience in public school construction (K-12) preferred
        • Valid professional architectural or engineering license is required, i.e., Certificate of Registration as an Architect by the California Architects Board or Professional Engineer by the California State Board for Professional Engineers, Land Surveyors, and Geologists required PRE-EMPLOYMENT PROCESS: Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance WORKING CONDITIONS ENVIRONMENT: Office and construction site environment; driving a vehicle to conduct work; reviewing project during demolition; working at heights PHYSICAL REQUIREMENTS: Climbing on ladders and scaffolding to inspect work; walking, bending, stooping and reaching to inspect projects; seeing to inspect work and to read; consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations. NON-DISCRIMINATION POLICY: The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Keywords: Oakland Unified School District, Oakland , Senior Manager, Construction - Facilities Planning and Management (2021-22), Professions , Oakland, California

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