Supply Chain Specialist-FT/Day- Trinity Health Hospital Oakland
Company: Trinity Health
Location: Oakland
Posted on: May 28, 2023
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Job Description:
Employment Type:
Full time
Shift:
Day Shift
Description:
I Accountability Objectives:
Procures a variety of supplies, equipment, and services to support
the hospital department's daily operation. Requires knowledge of
the supply chain ordering system, contracts (and their required
compliance), issues, reviews and evaluates requisitions. Monitors
order status, backorders and works with the Supply Chain Agents and
various hospital departments for authorized substitutes when
necessary. Works with vendors for approved product evaluations in
collaboration with the Supply Chain Agents. Works as a liaison for
Supply Chain with the various Health System departments and
colleagues
II Position Qualifications:
Minimum Education, Licensure / Certification and Experience
Required.
A. Education
B. Licensure / Certification
C Special Skill / Aptitudes
Interpersonal skills necessary to communicate effectively with
vendors, Supply Chain Agents and Health System department
personnel.
Ability to operate computers to requisition products, resolve
invoice issues, run reports as needed for inventory and cost
analysis as well as provide system support for Supply Chain.
Mathematical skills necessary to calculate budget and inventory
analysis.
Analytical ability and creativity required to identify potential
cost savings and prepare utilization reports
Excellent customer service orientation skills necessary in order to
deal effectively with various levels of hospital personnel, outside
customers and community groups.
D. Experience
III Duties / Responsibilities:
Initiates and/or enters daily departmental requisitions consistent
with hospital supply chain policies; monitors standing orders to
maintain appropriate stock levels. Requisitions are to be entered
the same day they are received unless they are incomplete.
Contacts vendor representatives on matters such as vendor
performance, special orders, service problems; informs appropriate
Supply Chain Agents and management accordingly. Understands and
monitors vendor compliance with the Health System and with local
contracts.
Prepares reports of supply utilization; reports unusual utilization
trends.
Works with department management and Supply Chain Agent to develop
product needs, determine required inventory levels, investigates
and recommends potential suppliers.
Works with Department Leadership and Supply Chain Agent to develop
and facilitate competitive bidding agreements (not currently active
in the Health System contract or sourcing).
Consults with the Manager/Service Delivery Leader and Supply Chain
Agent on capital equipment projects and large specialty orders.
Researches new products with approval. Coordinates trial, cost
analysis and confirms contract obligations with Supply Chain Agent
and requesting department.
Serves as department representative to other Health System
departments such as Engineering to facilitate new equipment check,
removal of existing equipment and to communicate to departments any
changes or discontinuance of product/equipment.
Maintains price lists, controls files, and monitors vendor
performance records in accordance to purchasing standards. With the
assistance of the Supply Chain Agent, will maintain inventory and
volume levels.
May implement and support two-bin Kanban inventory systems as they
are scheduled to optimize inventory and supply cycle times:
Coordinate implementations at hospitals in system
Facilitate training and operation of inventory systems
Develop project plans and track progress
Review 'Dashboard Reporting' for inventory adjustments.
Works with Supply Chain operations as needed to process or resolve
any purchase order problems, credit issues or returns.
Maintains good rapport and cooperative relationships. Approaches
conflict in a constructive manner. Helps to identify problems,
offer solutions and participates in the problems resolution.
Under limited supervision, and/or according to policies and
procedures, accurately receives, stages, stores, and distributes
shipments of supplies and equipment. Ensures deliveries are
correct, purchase orders are received in the supply chain
information system, and delivery documents are prepared.
Required to meet as requested with Supply Chain Agents to monitor
remote requisitioning activity and evaluate process, and resolve
issues.
Assumes responsibility of job duties in the safest possible manner,
assures personal and safety and that of coworkers and to report all
preventable hazards and unsafe practices immediately to
management.
Maintains the confidentiality of information acquired pertaining to
patient, physicians, employee and visitors to St Joseph Mercy
Hospital. Discusses patient and hospital information only among
appropriate personnel in appropriately private places. Maintains
confidentiality of any contracts and terms negotiated.
Maintains the Invoice Work Queue to resolve any invoice in dispute
with accounts payable, vendors, and Supply Chain Agents in a timely
manner.
May travel to various Health Ministries in SE Michigan.
Demonstrates and actively promotes an understanding and commitment
to the mission of St. Joseph Mercy Oakland through performing
behaviors consistent with the Trinity Health Values.
Maintains a working knowledge of applicable Federal, State, and
Local laws and regulations, the Trinity Health Organizational
Integrity Program, including the Standards of Conduct, Code of
Ethics, as well as other policies and procedures in order to ensure
adherence in a manner that reflects honest, ethical and
professional behaviors.
Supports and conducts one's self in a manner consistent with
customer service expectations.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000
physicians and clinicians across 25 states. Because we serve
diverse populations, our colleagues are trained to recognize the
cultural beliefs, values, traditions, language preferences, and
health practices of the communities that we serve and to apply that
knowledge to produce positive health outcomes. We also recognize
that each of us has a different way of thinking and perceiving our
world and that these differences often lead to innovative
solutions.
Our dedication to diversity includes a unified workforce (through
training and education, recruitment, retention, and development),
commitment and accountability, communication, community
partnerships, and supplier diversity.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000
physicians and clinicians across 25 states. Because we serve
diverse populations, our colleagues are trained to recognize the
cultural beliefs, values, traditions, language preferences, and
health practices of the communities that we serve and to apply that
knowledge to produce positive health outcomes. We also recognize
that each of us has a different way of thinking and perceiving our
world and that these differences often lead to innovative
solutions.
Our dedication to diversity includes a unified workforce (through
training and education, recruitment, retention, and development),
commitment and accountability, communication, community
partnerships, and supplier diversity.
EOE including disability/veteran
Keywords: Trinity Health, Oakland , Supply Chain Specialist-FT/Day- Trinity Health Hospital Oakland, Professions , Oakland, California
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